Human Resources Administrator

Ascension Executive Recruitment; Dublin; Hybrid; EUR 28,000 - 36,000; Full time

Job summary

Ascension Executive Recruitment seeks an organised HR Administrator to support day-to-day HR operations across the employee lifecycle in Dublin. You will maintain records, assist onboarding/offboarding and payroll inputs, and help improve HR processes and documentation.

Key responsibilities include processing changes, managing data quality, and supporting HR audits while ensuring data protection compliance.

Qualifications

• Previous experience in HR administration, people operations or a similar role.
• Experience maintaining HR systems and confidential employee records.
• Experience supporting payroll inputs and employee lifecycle administration.
• Strong attention to detail, organisation and follow-through.
• Confident user of Microsoft 365, particularly Excel, Outlook, Word and SharePoint.
• Clear, practical communication skills and a service-oriented approach.
• Ability to manage sensitive information with discretion and in line with data-protection requirements.

Responsibilities

• Coordinate onboarding and offboarding, including contracts, employee documentation, system records and related tasks.
• Process employee changes, including role, salary and contractual updates.
• Maintain accurate and complete employee data and digital personnel files.
• Prepare regular HR and payroll reports and provide accurate payroll inputs to Finance.
• Administer pension enrolments, leavers and employee referral payments.
• Monitor contract, probation, visa and other employee-document deadlines.
• Manage routine HR queries and the shared HR mailbox, escalating sensitive matters appropriately.
• Support HR audits, data-quality checks and remediation of missing or inaccurate records.
• Update HR procedures, templates, forms, employee guidance and handbook content.
• Support improvements to HR document storage and employee self-service content.

Skills

Attention to detail

Microsoft 365

HR systems

Payroll inputs

Data protection

Communication

Organisational skills

Tools

Excel

Outlook

Word

SharePoint

Job description

Our client is looking for an organized and detail-focused HR Administrator to support day-to-day HR operations across the employee lifecycle. The role will maintain accurate employee records, coordinate onboarding and offboarding, support payroll administration and help improve HR processes and documentation.

Key Responsibilities

• Coordinate onboarding and offboarding, including contracts, employee documentation, system records and related tasks.
• Process employee changes, including role, salary and contractual updates.
• Maintain accurate and complete employee data and digital personnel files.
• Prepare regular HR and payroll reports and provide accurate payroll inputs to Finance.
• Administer pension enrolments, leavers and employee referral payments.
• Monitor contract, probation, visa and other employee-document deadlines.
• Manage routine HR queries and the shared HR mailbox, escalating sensitive matters appropriately.
• Support HR audits, data-quality checks and remediation of missing or inaccurate records.
• Update HR procedures, templates, forms, employee guidance and handbook content.
• Support improvements to HR document storage and employee self-service content.

Skills and Experience

• Previous experience in HR administration, people operations or a similar role.
• Experience maintaining HR systems and confidential employee records.
• Experience supporting payroll inputs and employee lifecycle administration.
• Strong attention to detail, organisation and follow-through.
• Confident user of Microsoft 365, particularly Excel, Outlook, Word and SharePoint.
• Clear, practical communication skills and a service-oriented approach.
• Ability to manage sensitive information with discretion and in line with data-protection requirements.

What Success Looks Like

• Employee records and documentation are accurate, complete and up to date.
• Onboarding, offboarding, employee changes and payroll inputs are completed on time.
• HR queries and compliance actions are followed through efficiently.
• Core HR processes and guidance are clear, current and consistently used.

Please note

• Working arrangement - 3 days onsite 2 days from home.
• Six-month contract based out of Dublin 22