HR Administrator

Ascension Executive Recruitment; Dublin; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Professional development

Career progression opportunities

Collaborative working environment

Dublin-based office

Job summary

Ascension Executive Recruitment is seeking an HR Administrator to support recruitment, onboarding and training activities in our Dublin-based office. The role will maintain HR records, coordinate inductions, and assist with probation reviews while ensuring GDPR compliance and a positive employee experience.

The ideal candidate has a degree in HR (or pursuing CIPD) and at least two years of HR Admin experience, with strong communication and organisational skills for collaboration across teams.

Qualifications

• Degree in Human Resources or current HR qualification.
• CIPD qualification in progress or equivalent.
• At least two years' experience in HR Administration.
• Experience in engineering/construction environment is a plus.
• Strong written and verbal communication and attention to detail.

Responsibilities

• Coordinate recruitment administration including scheduling interviews and liaising with candidates and hiring managers.
• Maintain recruitment trackers and databases.
• Support onboarding process for new employees across the business.
• Prepare contracts, new starter documentation and onboarding packs.
• Deliver HR inductions and support employees during their onboarding journey.
• Work with managers to ensure a seamless and positive new hire experience.
• Monitor probation review dates and coordinate review meetings.
• Coordinate internal and external training programmes.
• Maintain accurate training records, attendance logs and certification documentation.
• Support HR reporting and administration activities including GDPR compliance.

Skills

Interpersonal skills

Organisation & time management

Communication skills

Education

Degree in Human Resources

CIPD qualification in progress

Tools

Microsoft Office

HRIS / HR management systems

Job description

Recruitment & Onboarding

• Coordinate recruitment administration, including scheduling interviews and liaising with candidates and hiring managers.
• Maintain recruitment trackers and databases.
• Support the onboarding process for new employees across the business.
• Prepare contracts, new starter documentation and onboarding packs.
• Deliver HR inductions and support employees during their onboarding journey.
• Work with managers to ensure a seamless and positive new hire experience.
• Monitor probation review dates and coordinate review meetings.

Training & Development

• Coordinate internal and external training programmes.
• Organise CPD sessions, workshops and technical training initiatives.
• Liaise with training providers, facilitators and internal stakeholders.
• Maintain accurate training records, attendance logs and certification documentation.
• Monitor employee participation and support ongoing development activities.

HR Administration & Systems

• Maintain accurate employee records and HR documentation.
• Monitor key HR deadlines, including probation reviews, training renewals and compliance requirements.
• Support HR reporting, audits and administration activities.
• Provide day-to-day support to the HR Manager across a range of HR initiatives.
• Ensure all employee information is managed confidentially and in line with GDPR requirements.

Employee Wellbeing & Engagement

• Support the development and implementation of employee wellbeing initiatives.
• Assist with the coordination of wellness programmes, events and communications.
• Contribute to activities that enhance employee engagement and promote a positive workplace culture.

About You

The ideal candidate will have:

• A degree in Human Resources or be currently pursuing a relevant qualification.
• CIPD qualification, or be actively working towards achieving it.
• A minimum of two years’ experience in an HR Administration role.
• Previous experience within engineering, construction or a similar environment would be advantageous.
• Strong interpersonal skills with the ability to build effective relationships across all levels of the organisation.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills with exceptional attention to detail.
• Proficiency in Microsoft Office and HR management systems.
• A proactive, professional and self-motivated approach with the ability to work independently and as part of a team.

What’s on Offer?

• Opportunity to join a growing and successful organisation.
• Exposure to a broad range of HR activities and projects.
• Professional development and career progression opportunities.Supportive and collaborative working environment.
• Dublin-based office role with long-term career potential.