Dynamic Project Office Administrator – Wicklow

Osborne Recruitment; Wicklow; On-site; EUR 35,000 - 38,000; Full time

Benefits offered by this job

Company pension

On-site parking

Permanent, full-time position

Job summary

Osborne Recruitment is seeking an experienced Office Administrator for a permanent role in Co. Wicklow. The successful candidate will provide day-to-day administrative and operational support to Directors, Senior Managers and project teams across multiple sectors.

We are looking for a highly organised, proactive individual who can manage multiple priorities in a fast-paced environment and coordinate with project managers, client teams, and vendors as required.

Qualifications

• Experience in office administration or coordination roles.
• Excellent organisational and time-management skills.
• Strong attention to detail and record keeping.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Proactive with initiative to resolve issues.
• Capable of working independently as well as in a team.
• Good IT and MS Office proficiency.

Responsibilities

• Provide day-to-day administrative and operational support to Directors, Senior Managers and the Project Controller.
• Assist with the planning and scheduling of works in conjunction with Project Managers, the Project Controller and Service Manager.
• Coordinate and ensure site inductions are completed in a timely manner for employees and subcontractors where required.
• Ensure all project documentation is completed by the relevant personnel, collated and submitted to clients as required.
• Monitor and ensure all service documentation is completed daily by engineers and submitted to clients in a timely manner.
• Maintain accurate and up-to-date records of services completed at each customer site.
• Assist with the preparation and management of commissioning documentation.
• Assist with the preparation and collation of O&M (Operation & Maintenance) manuals.
• Liaise with third-party vendors and subcontractors to schedule works on site and follow up on required documentation, including training certificates and commissioning documentation.
• Assist in developing and maintaining positive relationships with clients.
• Provide general administrative support across service and project teams.
• Carry out any other duties that may reasonably be assigned by management.

Skills

Office administration experience

Organisational skills

Attention to detail

Communication skills

Multitasking

Proactive mindset

Independent worker

IT & MS Office

Tools

Microsoft Office

Job description

Osborne Recruitment is seeking an experienced Office Administrator for a permanent role in Co. Wicklow. The successful candidate will provide day-to-day administrative and operational support to Directors, Senior Managers and project teams across multiple sectors.

We are looking for a highly organised, proactive individual who can manage multiple priorities in a fast-paced environment and coordinate with project managers, client teams, and vendors as required.