Office Administrator

Global Professional Consultants; Dublin; On-site; EUR 35,000 - 42,000; Full time

Job summary

Global Professional Consultants in North Dublin is seeking an experienced Office Administrator to join the head office on a full-time basis. You will be the welcoming front-of-house contact, while supporting financial and office administration tasks.

Key duties include reception, accounts payable/purchasing support, financial reconciliations, and fleet/logistics administration, along with general office duties such as stationery orders, document prep, and travel arrangements.

Qualifications

• At least 5 years of experience in a similar role.
• Excellent attention to detail.
• Strong IT skills are required.

Responsibilities

• Front of House/Receptionist: greet visitors, answer and direct phone calls, manage paper dockets and filing.
• Accounts payable & purchasing support: review, verify and import purchase invoices into the system for accuracy.
• Perform regular financial reconciliations for supplier/creditor statements and card transactions.
• Fleet & logistics administration: manage motor vehicle tax renewals and assist with rebate claims processing.

Skills

Attention to detail

IT skills

Tools

Microsoft Office

Job description

A Main Civil Engineering contractor is seeking an experienced Office Administrator to join their team at their head office in North Dublin.

This is a full time front-of-house role, where you will ensure a welcoming experience while also supporting in the smooth operation of head office.

Role:

• Front of House/ Receptionist: Serving as the primary point of contact by greeting and assisting visitors on arrival, answering and directing phone calls and managing paper dockets and filing systems.
• Accounts Payable & Purchasing Support: Reviewing, verifying and importing purchase invoices into the system to ensure accuracy.
• Financial Reconciliations: Performing regular reconciliations for supplier/creditor statements, as well as Visa and debit card transactions.
• Fleet & Logistics Administration: Managing motor vehicle tax renewals and assisting in the processing fuel/diesel rebate claims.
• Carrying out general administrative duties as required by the team to include overseeing office inventory, ordering stationery, providing document/ booklet preparation services- including photocopying, binding, and laminating, booking flights.

Requirements:

• At least 5 years’ experience in a similar role;
• Excellent attention to detail is required and;
• Strong IT skills is a must