Multi-Site Facilities Manager - Dublin

Sodexo; Dublin; On-site; EUR 47,000 - 63,000; Full time

Benefits offered by this job

Unlimited wellbeing platform

Employee Assistance Programme

24hr virtual GP service

Sodexo Discounts Scheme

Pension Plan

Learning & development tools

Bike to Work Scheme

Enhanced benefits & leave policies

Job summary

Sodexo is seeking an organised Office Manager to support the delivery of hard and soft facilities services across multiple client sites in Dublin. You will coordinate a team of up to 20 employees, manage day-to-day facilities needs and travel between sites as required.

The role blends hands-on coordination with contractor management, ensuring safety, compliance and high service standards across both technical and workplace services.

Qualifications

• Experience coordinating facilities operations across sites.
• Experience across both technical and workplace/soft services.
• Proven experience leading, scheduling or managing teams.
• Good understanding of Health & Safety, compliance, audits and contractor management.
• Excellent organisation, communication and problem-solving skills.
• Experience using Microsoft Office and CAFM/helpdesk systems.
• Confidence working with KPIs, service data and operational reporting.
• Flexibility to travel between sites and respond calmly to changing priorities.
• Proactive, customer-focused approach with strong attention to detail.

Responsibilities

• Coordinate day-to-day hard FM services, including maintenance, inspections, utilities and contractors.
• Coordinate soft services such as cleaning, reception, waste, pest control, workplace support and events.
• Lead, schedule, coach and performance-manage a multi-site team.
• Act as the main point of contact for facilities queries, work orders and escalations.
• Build strong relationships with clients and stakeholders and resolve issues professionally.
• Coordinate contractor access, permits, inductions, risk assessments and method statements.
• Maintain accurate operational, compliance and service records.
• Support audits, inspections and corrective actions.
• Monitor SLAs, KPIs, maintenance schedules, staffing, supplies and expenditure.
• Support purchasing, purchase orders, deliveries, invoices and inventory control.
• Coordinate site meetings, moves, events and business continuity activities.
• Promote strong Health & Safety, environmental and service standards.
• Identify opportunities to improve quality, efficiency and customer experience.

Skills

Facilities coordination

People management

Customer service

Mandarin

Team leadership

MS Office & CAFM

Tools

Microsoft Office

CAFM/helpdesk systems

Job description

Sodexo is seeking an organised Office Manager to support the delivery of hard and soft facilities services across multiple client sites in Dublin. You will coordinate a team of up to 20 employees, manage day-to-day facilities needs and travel between sites as required.

The role blends hands-on coordination with contractor management, ensuring safety, compliance and high service standards across both technical and workplace services.