Marketing Administrator

Jones Engineering Group; Dublin; Híbrido; EUR 32.000 - 42.000; Jornada completa

Descripción de la vacante

Jones Engineering Group is seeking a proactive Administrator / Document Controller to join the Marketing Department at Head Office, Pembroke Road, Dublin. You will support tender submissions, document management, and departmental administration to ensure accuracy and compliance across bid materials.

Key duties include managing document control systems, coordinating with cross-functional teams, preparing presentations, and assisting with procurement via SAP.

Formación

• 3+ years in document control or administrative roles in construction/engineering.
• Strong MS Office skills, especially PowerPoint and Excel.
• Experience with SharePoint, OneDrive, Teams and procurement systems like SAP.

Responsabilidades

• Document control for tender submissions and bid materials.
• Coordinate information from design/technical teams for submissions.
• Prepare PowerPoint presentations and assist with procurement paperwork.

Conocimientos

Attention to detail

Multi-tasking

Self-starter

Team player

Educación

Leaving Certificate or equivalent

Herramientas

SharePoint

OneDrive

Teams

SAP

PowerPoint

Excel

Adobe Acrobat

Descripción del empleo

We are a leading engineering services company with a proven track record of high quality, customer focused project delivery for over 135 years. Our core divisions include Mechanical Engineering, Electrical Engineering, Sprinkler and Fire Protection. Some of the other services we provide include Waste to Energy (BioEnergy), Specialist Lift, Off Site Fabrication, Technical Support Services, Maintenance, Asset Management, BIM (Building Information Modelling) and Geo-Surveying. We offer competitive salaries, financial support for further training, Continuous Professional Development (CPD) leading to chartered status, performance incentives and the ability to progress your career with a world class engineering contractor.

Job Title: Administrator / Document Controller

Department: Marketing

Location: Head Office, Pembroke Road, Dublin (Full time Office based)

Reporting to: Marketing Coordinator / Head of Marketing

Role Overview:

We are seeking a proactive and detail-oriented Administrator / Document Controller to join our growing Marketing Department. This is a pivotal role in our department, supporting our multidisciplinary team of Construction and Support Functions - playing a key part in tendering efforts, document management, and departmental administration.

The successful candidate will be responsible for managing internal documentation systems, coordinating with cross-functional teams, and maintaining the highest standards of accuracy, structure and compliance across all bid submissions and marketing support materials.

Key Responsibilities:

Document Control & Systems Management:

• Manage document control for tender submissions, ensuring documents are up to date, correctly formatted, and submitted on time.
• Maintain content libraries, including project CVs, case studies, PQQ responses, and tender templates.
• Keep internal databases and filing systems organised and easy to navigate.
• Support the administration of SharePoint, OneDrive, Teams, and other document management systems.

Department Support Support:

• Provide day-to-day administrative and coordination support to construction teams, support departments, and the wider Marketing team.
• Coordinate information and content from bid, design, and technical teams for tender submissions.
• Prepare PowerPoint presentations, create organograms, and assist with document formatting.
• Raise purchase orders and process receipts through SAP.
• Order and manage department supplies and materials.
• Coordinate the ordering, stock management, and distribution of branded merchandise across the business, ensure efficient delivery to project sites, offices, events, and external stakeholders when needed.

Process Improvement:

• Look for ways to improve how documents, information, and submissions are managed.
• Help streamline processes to make the team's work more efficient and consistent.
• Work closely with teams across the business and on-site to gather information and documentation.
• Help ensure information is shared effectively between Marketing and other departments.

Requirements & Qualifications:

• Minimum of Leaving Certificate or equivalent.
• 2+ years in a similar administrative, project support, or document control role.
• Advanced Microsoft Office Suite skills (especially Excel, PowerPoint, Word).
• Familiarity with SharePoint, OneDrive, and Teams.
• Strong organisational skills with a structured and detail-focused approach.
• Ability to multi-task and prioritise under pressure.
• Self-starter with the ability to work independently and within a team.
• Strong PowerPoint skills and an eye for design.
• Experience with Adobe Acrobat or design software.
• Understanding of construction industry workflows and terminology.
• Experience using SAP or similar procurement systems.
• Previous exposure to pre-qualification and bid/tender processes.

Training and Development:

Full training on company-specific platforms and processes will be provided. This role offers an excellent opportunity to build a strong foundation in document control, marketing support and bid coordination within a global engineering company.