Document Controller- 12 months FTC

Turner-; Blackrock; Presencial; EUR 45.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Full time

Competitive remuneration

23 days annual leave (+ 2 company days

Career development opportunities

Global project work opportunities

Descripción de la vacante

Turner & Townsend Ireland is seeking an experienced Document Controller to support the PMO with document storage, version control, and compliance across multi-disciplinary projects. You will act as the main contact for documentation queries and guide junior staff in document control practices.

You will maintain central repositories, ensure access controls, and drive efficient document workflows from initiation through project close, while adhering to quality standards and regulatory requirements.

Formación

• Over 5 years' experience in document control within large projects.
• Knowledge of quality management practices and standards.
• Strong experience with document management systems and policies.

Responsabilidades

• Monitor the creation, tracking and storage of documents in a central repository.
• Develop and refine version control protocols to ensure current documents are used.
• Manage distribution of documents to internal and external stakeholders.
• Ensure documentation adheres to policies, standards and regulatory requirements.
• Implement access rights to safeguard sensitive information.
• Coordinate and improve document review and approvals with stakeholders.
• Maintain records of history, revisions and distribution logs.

Conocimientos

Documentation control

Quality management

Team collaboration

Educación

Bachelor's degree or higher in a relevant field

Herramientas

Document management system (DMS)

SharePoint

Microsoft Office

Descripción del empleo

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Please visit our website: www.turnerandtownsend.com

Job Description

The Document Controller is responsible for supporting teams across the PMO function with all document storage, sharing and protocol. The role holder acts as a main point of contact for documentation queries for the organisation. As part of the document controls team, the role holder monitors the implementationof document control tools, manages the document system and provides support to junior document controllers inthe team. The role holder ensures compliance with standards, maintains accurate records and identifies processimprovement opportunities. The role holder drives effective document management throughout the projectlifecycle.

Responsibilities:

Monitor the creation, tracking, and storage of documents in a centralised repository, ensuring optimal organisation for easy access and retrieval.

Develop and refine version control protocols to ensure the most current and relevant documents are utilised, while maintaining comprehensive records of historical versions for reference.

Monitor the precise management of documents, including tracking revisions and maintaining accuracy and consistency in document versions.

Manage and optimise the distribution of documents to internal and external stakeholders, ensuring timely and accurate dissemination of critical information.

Ensure all documentation strictly adheres to organisational policies, industry standards, and regulatory requirements, upholding consistency in document formats and templates.

Implement and regulate access rights to safeguard sensitive information, ensuring only authorised personnel have appropriate access.

Facilitate and enhance communication with team members, stakeholders, and vendors to streamline document exchanges and updates.

Coordinate and improve the document review and approval processes, ensuring efficient and timely revisions and endorsements from relevant stakeholders.

Maintain and enhance records of document history, including revisions, approvals, and distribution logs, crucial for audits and future references.

Generate and analyse reports on document status, activities, and compliance to support project management and strategic decision-making.

Identify and implement opportunities to improve document management processes and systems, ensuring they remain effective and evolve with project needs.

Lead the prioritisation of tasks to meet deadlines and manage document flow across various project phases efficiently.

Proactively identify and resolve complex issues related to document management, implementing solutions quickly and effectively.

Provide guidance and support to junior document controllers, fostering a collaborative and efficient team environment.

Perform additional tasks, activities or other duties as may be required or assigned as part of the role.

Experience:

>5 years' experience in document control and a proven track record of handling project document control

activities in high valuerail projects or projects of a similar scale / complexity.

Knowledge of quality management and process improvement practices and systems, preferably within

the construction sector.

Strong experience in document control activities relating to compliance, quality and policies.

Strong experience working with document management systems, databases and software.

Qualifications

Proficiency in document management systems (DMS), databases, and software such as Microsoft Office, SharePoint, or specialised document control software.

Strong knowledge of project management principles and practices to align document control activities with project goals.

Strong knowledge of industry standards, regulations, and legal requirements related to document handling and storage.

Strong understanding data protection principles to safeguard sensitive and confidential information.

Ability to adapt to changing project needs and document management technologies or processes.

Ability to work effectively in a team environment.

Excellent verbal and written communication skills to facilitate clear and consistent dialogue between all parties involved.

Ability to govern and drive outcomes to ensure high quality service.

Advantageous however not mandatory for this role:

Minimum Level 8 degree (or equivalent) in relevant subject area e.g., Project Management, Business Administration etc.

Additional Information

• Full time
• Competitive remuneration and attractive range of benefits
• 23days Annual leave (+ 2 company days)
• Opportunity to work on impactful and innovative projects
• Career development opportunities both in Ireland and globally
• Opportunity to work with a diverse group of talented and collaborative colleagues

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.