Project Administrator / Document Controller

Sigmar Recruitment; Newcastle West; In loco; EUR 30.000 - 42.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive salary

23 days annual leave

Employer-matched pension up to 5%

Paid sick leave

Weekly salary payments

Positive working environment

Exposure to engineering projects

Descrizione del lavoro

Sigmar Recruitment is recruiting for a Project Administrator / Document Controller in Newcastle West, Co. Limerick. You will coordinate project documentation and maintain records across diverse sectors, ensuring accuracy and timely delivery.

Working closely with Project Managers and technical teams, you will support administration, document control, compliance and handovers, contributing to smooth project execution in manufacturing, data centres and healthcare settings.

Competenze

• Experience in project administration, document control or similar role.
• Excellent attention to detail and organisational skills.
• Good IT skills and experience with document management systems.
• Ability to manage multiple tasks and meet deadlines.
• Strong communication and professional approach.

Mansioni

• Manage, organise and maintain project documentation, ensuring accurate document control, tracking and storage.
• Support Project Managers and wider teams with day-to-day project administration.
• Prepare and maintain construction packs, project files, quality records and inspection documentation.
• Coordinate documentation for project handovers, kick-off meetings, progress reviews and project closeouts.
• Liaise with clients, suppliers and internal stakeholders regarding project documentation and requirements.
• Maintain records and documentation using internal systems and online project portals.
• Assist with quality assurance documentation, compliance processes and certification requirements.
• Support supplier and subcontractor documentation, assessments and prequalification processes.
• Provide general administrative support across projects and other departments as required.

Conoscenze

Project administration

Document control

Technical administration

Microsoft Office

Attention to detail

Organisational skills

Multitasking

Professional communication

Strumenti

Microsoft Office

Document management systems

Descrizione del lavoro

Project Administrator / Document Controller

Location: Newcastle West, Co. Limerick
Job Type: Full-time, Permanent
Working Arrangement: Fully Office-Based

About the Role

Sigmar Recruitment is currently recruiting for a Project Administrator / Document Controller to join an established and growing engineering business based in Newcastle West, Co. Limerick.

This is an excellent opportunity for an organised, detail-oriented professional with experience in project administration, document control or a similar administrative role to become part of a supportive and collaborative team.

Working closely with Project Managers and technical teams, you will play an important role in coordinating project documentation, maintaining accurate records and ensuring the smooth administration of projects across a range of industries, including pharmaceutical, medical devices, food and beverage, and data centres.

Key Responsibilities

• Manage, organise and maintain project documentation, ensuring accurate document control, tracking and storage.
• Support Project Managers and wider teams with day-to-day project administration.
• Prepare and maintain construction packs, project files, quality records and inspection documentation.
• Coordinate documentation for project handovers, kick-off meetings, progress reviews and project closeouts.
• Liaise with clients, suppliers and internal stakeholders regarding project documentation and requirements.
• Maintain records and documentation using internal systems and online project portals.
• Assist with quality assurance documentation, compliance processes and certification requirements.
• Support supplier and subcontractor documentation, assessments and prequalification processes.
• Provide general administrative support across projects and other departments as required.

Requirements

• Previous experience in project administration, document control, technical administration or a similar role.
• Excellent attention to detail and strong organisational skills.
• Good IT skills, including Microsoft Office and experience working with document management systems.
• Ability to manage multiple tasks, prioritise workloads and meet deadlines.
• Strong communication skills and a professional approach when dealing with clients and colleagues.
• Ability to handle confidential information appropriately.
• A proactive, flexible and team-oriented approach.

Desirable but not essential:

• Experience within engineering, construction, manufacturing or another regulated industry.
• Familiarity with quality documentation, ISO standards, CE marking or project compliance processes.

What's on Offer?

• Competitive salary
• 23 days annual leave plus public holidays.
• Employer-matched pension contributions of up to 5%.
• Paid sick leave.
• Weekly salary payments.
• Positive, supportive working environment.
• Opportunity to gain exposure to a variety of engineering and industrial projects.

Working Hours

This is a fully office-based position in Newcastle West, Co. Limerick, with no remote or hybrid working arrangements.

• Monday and Friday: 9:00am–5:00pm
• Tuesday to Thursday: 9:00am–5:30pm
• Lunch break: 1:00pm–2:00pm