Legal PA

Law Society; Dublin; On-site; EUR 40,000 - 48,000; Full time

Job summary

Fieldfisher LLP in Dublin is seeking a Legal PA to provide dedicated support across the Insolvency and Restructuring department. You will work closely with solicitors and fee earners to keep daily operations running smoothly.

Key duties include coordinating calendars, handling post, billing support, preparing documents, and maintaining case files in line with firm procedures. A proactive, detail‑oriented team player with strong communication will thrive here.

Qualifications

• Previous experience in a legal support or legal secretarial role.
• Strong organisational skills to support multiple teams.
• Excellent attention to detail and ability to manage competing priorities.
• Strong communication and interpersonal skills.
• An excellent work ethic with a positive 'can do' attitude.
• Proficiency in legal case management and document management systems.
• Be a 'team player' with strong communication & interpersonal skills.

Responsibilities

• Provide day-to-day administrative support to multiple solicitors and fee earners.
• Coordinate calendars, meetings, court dates and deadlines.
• Maintain accurate files in line with firm procedures and regulatory requirements.
• Support billing and invoicing processes and upload documents to client billing systems.
• Generate billing, KPI and management reports.
• Prepare, format and compile legal documents and court booklets.
• Manage electronic and physical file systems with accuracy and version control.
• Update the case management system (Legal Evolve) to support the progression of cases.
• Assist with onboarding new clients and completing anti-money laundering requirements.
• Produce reports to support case tracking and departmental performance.
• Ensure consistent use of internal systems and adherence to firm policies.

Skills

Organisational skills

Attention to detail

Communication skills

Team player

Proactive attitude

Tools

Legal Evolve

Job description

Fieldfisher LLP is a European law firm with market leading practices across many of the world's most dynamic sectors. Fieldfisher LLP growing network includes more than 2,200 people across 28 offices throughout Europe, China and Silicon Valley, delivering highly commercial advice grounded in a deep understanding of their clients' needs.

Fieldfisher LLP act for a wide range of clients, including major social media platforms, high street brands, pharmaceutical and life sciences companies, energy suppliers, banks and global technology leaders. Clients choose Fieldfisher LLP for their commercial, pragmatic and innovative approach, delivered on time and on budget.

About Fieldfisher LLP Insolvency and Restructuring Offering

Fieldfisher LLP Insolvency and Restructuring department work closely with its clients to advise and find practical and effective solutions on all aspects of corporate insolvency, personal insolvency and corporate restructuring to include contentious, non-contentious and cross border insolvency law matters.

The Role

Due to continued growth in the firm, they are seeking to recruit a Legal PA to provide dedicated support across their Insolvency and Restructuring department.

This newly created role offers an excellent opportunity for a highly organised and proactive professional to work closely with multiple colleagues in a busy environment.

The successful candidate will play a key role in ensuring the efficient day to day operation of the department by providing comprehensive administrative, billing and case management support.

The successful candidate will join a busy team where they will gain hands on experience and a variety of work including:

Departmental & Administrative Support

• Providing day to day administrative support working with multiple solicitors and fee earners;
• Managing incoming and outgoing post for the department to include regular, certified and registered post;
• Coordinating calendars, including meetings, court dates and key deadlines;
• Maintaining accurate and up to date files in line with firm procedures and regulatory requirements.

Billing & Invoicing

• Supporting fee earners with billing and invoicing processes;
• Uploading documentation to client billing systems;
• Assisting with billing queries and follow ups;
• Generating billing, KPI and management reports as required.

Document & Case Management

• Preparing, formatting and compiling legal documents and court booklets;
• Managing electronic and physical file systems, ensuring accuracy, version control and compliance;
• Updating case management system (Legal Evolve) to support the smooth progression of cases.
• Assisting with setting up new clients and completing anti-money laundering requirements.

Reporting & Systems

• Producing reports to support case tracking and departmental performance across the team;
• Ensuring consistent use of internal systems and adherence to firm policies.

The successful candidate will have the following skills and experience:

• Previous experience in a legal support or legal secretarial role within a law firm or professional services environment.
• Strong organisational skills with the ability to support multiple teams simultaneously.
• Excellent attention to detail and ability to manage competing priorities.
• Strong communication and interpersonal skills.
• An excellent work ethic with a positive 'can do' attitude.
• Proficiency in legal case management and document management systems.
• Be a 'team player' with strong communication & interpersonal skills.

Fieldfisher is an equal opportunity employer. Competitive salary and compensation package offered.

An email has been sent to the Employer and to your registered email address.