Legal PA x 2

Reed Personnel Services; Dublin; On-site; EUR 35,000 - 48,000; Full time

Benefits offered by this job

Competitive salary and benefits

Job summary

Reed Personnel Services seeks two Legal PAs for the Litigation Department in Dublin 4. The roles involve providing administrative, billing, document management, and AML-related support across three sub-teams in a busy litigation environment.

Applicants should have prior legal support experience, strong organisation, attention to detail, and good communication. A proactive, team-player attitude and proficiency with Legal Evolve are important.

Qualifications

• Previous experience in a legal support or legal secretarial role within a law firm or professional services environment.
• Strong organisational skills with the ability to support multiple teams simultaneously.
• Excellent attention to detail and ability to manage competing priorities.
• Strong communication and interpersonal skills.
• An excellent work ethic with a positive 'can do' attitude.
• Proficiency in legal case management and document management systems.

Responsibilities

• Provide daily administrative support across three litigation sub-teams, working closely with multiple solicitors and fee earners.
• Manage incoming and outgoing post for the department, including regular, certified, and registered post.
• Coordinate calendars for meetings, court dates, and key deadlines.
• Maintain accurate and up-to-date files in line with firm procedures and regulatory requirements.
• Assist with billing queries and keep client billing systems updated.
• Prepare, format, and compile legal documents and court booklets for litigation matters.
• Update the case management system (Legal Evolve) to support progression of cases.
• Assist with anti-money laundering requirements and setting up new clients.

Skills

Legal support experience

Organisational skills

Attention to detail

Communication skills

Proactive attitude

Legal case management systems

Tools

Legal Evolve

Job description

Legal PAs (Litigation Department) Location: Dublin 4 Job Type: Full-time Salary: Competitive, based on experience Due to continued growth, we are excited to announce the recruitment of two Legal PAs to join our Litigation Department. These newly created roles are perfect for highly organised and proactive professionals who thrive in a busy litigation environment. The successful candidates will provide dedicated support across our three sub-teams, playing a crucial role in the efficient operation of the department.

Day-to-day of the role:

• Departmental & Administrative Support Provide daily administrative support across three litigation sub-teams, working closely with multiple solicitors and fee earners. Manage incoming and outgoing post for the department, including regular, certified, and registered post. Coordinate calendars for meetings, court dates, and key deadlines. Maintain accurate and up-to-date files in line with firm procedures and regulatory requirements.
• Billing & Invoicing Assist fee earners with billing and invoicing processes across the sub-teams. Upload documentation to client billing systems and assist with billing queries and follow-ups. Generate billing, KPI, and management reports as required.
• Document & Case Management Prepare, format, and compile legal documents and court booklets for litigation matters. Manage electronic and physical file systems, ensuring accuracy, version control, and compliance. Update our case management system (Legal Evolve) to support the smooth progression of cases. Assist with setting up new clients and completing anti-money laundering requirements.
• Reporting & Systems Produce reports to support case tracking and departmental performance. Ensure consistent use of internal systems and adherence to firm policies.

Required Skills & Qualifications:

• Previous experience in a legal support or legal secretarial role within a law firm or professional services environment.
• Strong organisational skills with the ability to support multiple teams simultaneously.
• Excellent attention to detail and ability to manage competing priorities.
• Strong communication and interpersonal skills.
• An excellent work ethic with a positive 'can do' attitude.
• Proficiency in legal case management and document management systems.
• Team player with strong interpersonal skills.

Benefits:

• Opportunity to work in a dynamic and supportive environment.
• Hands-on experience with a variety of work in a busy litigation setting.
• Competitive salary and benefits package.