PA - Corporate

WILLIAM FRY LLP; Dublin; On-site; EUR 28,000 - 42,000; Full time

Job summary

William Fry LLP is seeking a Personal Assistant to provide comprehensive administrative and secretarial support to our Partners and Associates in Dublin. The role demands precision, discretion and the ability to manage diverse priorities across time zones.

Prospective candidates should bring extensive secretarial experience, strong IT skills (MS Office 365) and a proactive, professional approach to handling confidential information while supporting billing, reports and business development

Qualifications

• Extensive experience providing secretarial support to senior stakeholders.
• Highly organised with the ability to manage high volumes and re-prioritise as required.
• Proven problem solving, proactive and discreet handling of sensitive information.

Responsibilities

• Provide executive-level administrative support to Partners and Associates.
• Manage Partner emails and calendars across time zones and plan meetings/events.
• Coordinate travel and client reports, travel packs and itineraries.
• Prepare professional documents and presentations, and support business development materials.
• Be the point of contact for internal and external stakeholders and handle enquiries.
• Oversee monthly billing processes and expense submissions with accuracy.
• Assist with wider PA coverage within the practice group as required.
• Handle ad hoc duties with discretion and professionalism.

Skills

Secretarial support

Executive support

Microsoft Office

Calendar management

Travel coordination

Tools

Microsoft Office 365

Job description

We are currently recruiting for a Personal Assistant (PA) to join our firm. The successful candidate will provide comprehensive administrative and secretarial support to our Partners and Associates, ensuring the efficient operation of daily activities. This position requires a professional who can manage a variety of responsibilities with precision and discretion, contributing to the firm's overall success

Key Responsibilities

• Provide executive-level administrative support to the Senior Partner(s), as well as an allocation of additional fee earners, anticipating their needs in a timely fashion and enabling them to focus on key fee earning and management activity.
• Monitor and manage Partner emails and calendars, coinciding with the thorough planning of meetings and events across multiple time zones.
• Proactively manage and optimise executive schedules in accordance with business priorities.
• Extensive travel management including the preparation of client reports and travel packs for all trips and client interaction.
• Compile business development documentation for new client meetings e.g. research, client bios and company information.
• Prepare professional reports, documents, and presentations and assist in strategic initiatives.
• Serve as a point of contact for internal and external stakeholders, handling enquiries on behalf of the Partner and wider allocation.
• Handle sensitive and confidential information with professionalism and discretion.
• Build and maintain strong working relationships across all teams and departments.
• Manage the monthly billing processes for given allocation, to include time allocation and invoice preparation (commercial billing experience is essential).
• Manage all expenses, ensuring submissions are made on time and with the highest level of accuracy.
• Work with the full Microsoft Office suite, updating presentations as and when requested and producing high quality documentation from hand‑written drafts, following the William Fry LLP house styl
• Support and cover the wider PA population within designated practice group, as and when required.
• Ad hoc duties, as and when requested.

Person Profile

• Extensive, proven experience providing secretarial support to senior stakeholders.
• Highly organised with the ability to manage high volumes and work, re‑prioritising as and when required.
• Uses initiative to problem solve, in a calm and methodical way.
• Proven experience working with highly sensitive information in a discreet and confidential manner.
• Demonstrates a high level of flexibility and willingness to assist others within the group, as and when required.
• Drive and determination to continuously make role improvements, eager to develop skills and own personal development.
• Well‑developed IT skills, including proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) and the ability to use them effectively to improve performance and communications.
• Exceptional attention to detail and written/verbal communications skills.
• Acts in a professional and assertive manner, displaying strong interpersonal abilities.
• Proactive, resourceful and able to work both independently and collaboratively.

About Us

William Fry LLP is one of Ireland’s leading corporate law firms with offices in Dublin, Cork, London, San Francisco, and New York. We have over 310 legal and tax professionals and approximately 500 staff. Our client‑focused service combines technical excellence with commercial awareness and a practical, constructive approach to business issues. We advise leading domestic and international corporations, financial institutions, and government organizati ons. William Fry is an equal opportunity Employer committed to recruiting people from diverse backgrounds and building an inclusive culture which harnesses the unique perspectives and skills of our people to deliver award winning innovative solutions to our clients. We are proud to be accredited as Investors in Diversity by the Irish Centre for Diversity. Please let us know if you require specific arrangements during the recruitment process. We'll do everything we can to support you. All information disclosed will be kept confidental.