Junior Grn Administrator

PJ Hegarty & Sons; Dublin; On-site; EUR 30,000 - 42,000; Full time

Job summary

PJ Hegarty & Sons seeks a capable office administrator to support accounts and invoicing functions. The role is primarily office-based with some site visits as required, handling invoice processing, PO queries, and liaison with sites and departments.

You will train in Coins OA, manage invoice routing and input for payment, and contribute to general admin tasks in a busy environment.

Qualifications

• A relevant Third Level or Professional Qualification is desirable.
• 1-2 years’ experience in a similar role.
• Excellent IT skills and a strong working knowledge of Microsoft suite.
• Excellent communication skills both written and verbal.
• Good time management and organisation skills.
• Ability to travel to Dublin as required.

Responsibilities

• Operating/monitoring Coins Workbench daily.
• Distributing Supplier invoices to various departments and sites as required
• Checking status on invoices
• Monitoring site compliance on invoice approval
• Identifying issues with purchase orders.
• Being the first point of contact for queries on invoice issues and resolving as needed.
• General ad-hoc administration duties
• Liaising between Irish Accounts Office, Dublin Sites & Purchasing Depts.

Skills

Microsoft Office

Communication skills

Time management

Organisational skills

Teamwork

Data entry

Education

Third Level Qualification

Tools

Coins OA

Job description

Overview:

This is a new role within the company, required due to increase workloads of the department. The right candidate will be a hard-working individual with excellent communication skills and high attention to detail. The role is mainly office-based with some site visit’s if required. The role will require training in Coins OA, you will be required to send invoices between sites, departments, individuals, and the input of invoices to be processed for payment. Some knowledge of systems would be a benefit; however full training will be provided. If you have experience of construction sites from an administration side this would be a benefit.

This is a full-time permanent Position.

Duties of the Role:

• Operating/monitoring Coins Workbench daily.

• Distributing Supplier invoices to various departments and sites as required

• Checking status on invoices

• Monitoring site compliance on invoice approval

• Identifying issues with purchase orders.

• Being the first point of contact for queries on invoice issues and resolving as needed.

• General ad-hoc administration duties

• Liaising between Irish Accounts Office, Dublin Sites & Purchasing Depts.

Skills / Experience required for the role:

• A relevant Third Level or Professional Qualification is desirable

• 1-2 years’ experience in a similar role

• Excellent IT skills and a strong working knowledge of Microsoft suite

• Excellent communication skills both written and verbal

• Good time management and organisation skills

• Ability and Willingness to work on own initiative but also capable of working as part of a team

• Ability to work well under pressure and within a strict deadline environment

• Ability to travel to Dublin as required

Further Information on the Role

The company assists in career progression of its employees. CPD & training will be discuss on an ongoing basis with the individual. We welcome applications from individuals returning to the workforce after a career break. Skills gained through previous work, volunteering, or life experience are valued, and training will be provided to support your transition back into the workplace.

Diversity and Inclusion

The Company is an Equal Opportunities employer and recognises its responsibility to provide equality of opportunity to employees and prospective employees.

Our Aim is to ensure that no job applicant or employee receives less favourable treatment on the grounds of religious belief, political opinion, gender, marital status, civil status, sexual orientation, disability, race, age and membership of the Traveller community.

The Company will not accept or tolerate any form of discrimination, direct or indirect, by any member of the Company. The Company is committed to the fair treatment of employees at all times.

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