Junior GRN Administrator

P J Hegarty; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

P J Hegarty, Dublin-based, is seeking a diligent administrator to join its team for a full-time, office-based role with occasional site visits. You will handle invoice processing, liaise with sites and departments, and ensure timely payments.

Training will be provided on Coins OA; the ideal candidate has 1–2 years in a similar admin role, strong IT skills, and excellent communication and time-management abilities. Travel to Dublin sites is required as needed.

Qualifications

• 1–2 years’ experience in a similar admin role
• Excellent IT skills and strong Microsoft suite knowledge
• Excellent written and verbal communication skills
• Good time management and organisational skills
• Ability to work on own initiative and in a team
• Available to travel to Dublin as required

Responsibilities

• Operate/monitor Coins Workbench on a daily basis
• Distribute supplier invoices to departments and sites
• Check status on invoices and monitor site compliance
• Identify issues with purchase orders and liaise with relevant teams
• Be first point of contact for invoice queries and resolve accordingly
• Perform general ad-hoc administration duties
• Liaise between Irish Accounts Office, Dublin Sites & Purchasing Depts.

Skills

MS Office proficiency

Communication skills

Time management

Teamwork

Attention to detail

Initiative

Travel to Dublin

Education

Relevant third-level or professional qualification

Tools

Coins OA training

Microsoft Office Suite

Job description

Overview:

This is a new role within the company, required due to increase workloads of the department. The right candidate will be a hard-working individual with excellent communication skills and high attention to detail. The role is mainly office-based with some site visit’s if required. The role will require training in Coins OA, you will be required to send invoices between sites, departments, individuals, and the input of invoices to be processed for payment. Some knowledge of systems would be a benefit; however full training will be provided. If you have experience of construction sites from an administration side this would be a benefit.

This is a full-time permanent Position.

Duties of the Role:

• Operating/monitoring Coins Workbench daily.
• Distributing Supplier invoices to various departments and sites as required
• Checking status on invoices
• Monitoring site compliance on invoice approval
• Identifying issues with purchase orders.
• Being the first point of contact for queries on invoice issues and resolving as needed.
• General ad-hoc administration duties
• Liaising between Irish Accounts Office, Dublin Sites & Purchasing Depts.

Skills / Experience required for the role:

• A relevant Third Level or Professional Qualification is desirable
• 1-2 years’ experience in a similar role
• Excellent IT skills and a strong working knowledge of Microsoft suite
• Excellent communication skills both written and verbal
• Good time management and organisation skills
• Ability and Willingness to work on own initiative but also capable of working as part of a team
• Ability to work well under pressure and within a strict deadline environment
• Ability to travel to Dublin as required

Further Information on the Role

The company assists in career progression of its employees. CPD & training will be discuss on an ongoing basis with the individual. We welcome applications from individuals returning to the workforce after a career break. Skills gained through previous work, volunteering, or life experience are valued, and training will be provided to support your transition back into the workplace.

Diversity and Inclusion

The Company is an Equal Opportunities employer and recognises its responsibility to provide equality of opportunity to employees and prospective employees.

Our Aim is to ensure that no job applicant or employee receives less favourable treatment on the grounds of religious belief, political opinion, gender, marital status, civil status, sexual orientation, disability, race, age and membership of the Traveller community.

The Company will not accept or tolerate any form of discrimination, direct or indirect, by any member of the Company. The Company is committed to the fair treatment of employees at all times.

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