Accounts & Site Operations Administrator

Cpl Healthcare; Limerick; On-site; EUR 38,000 - 48,000; Full time

Job summary

Unknown Client in Limerick city is seeking an Accounts & Site Operations Administrator to support financial and administrative duties for outage and maintenance projects.

The role reports to the Financial Controller and collaborates with the Operations Project Manager and admin team to ensure accurate payroll, invoicing, and supplier/billing processes.

Responsibilities

• Set up daily sign-in sheets and weekly payroll sheets; issue to site supervisors at the start of each job
• Supervisors compile hours from daily sign-in sheets and submit to Operations
• Consolidate all hours into a master spreadsheet, ensuring: Correct job numbers digital/automate; Accurate breakdown of hours digital/automate; Inclusion of lodge payments and mileage expenses
• Compile employee expense sheets (with receipts) and submit for approval
• Submit timesheets, signed summaries, and expenses to Payroll
• Respond to payroll queries and communicate with employees as required.
• Handle employee queries on payslip day

Job description

Accounts & Site Operations Administrator

Our client, a major player in the green energy and clean tech sector, are now undergoing a period of significant expansion. As a result, they have now engaged exclusively with us in Cpl to recruit a talented, energetic, and ambitious Accounts & Site Operations Administrator to join team in Limerick.

The Role

Reporting to the Financial Controller, the Accounts & Site Operations Administrator will work alongside the Operations Project Manager and Operations administration team to help with the financial and overall administration of our client’s outage and maintenance projects.

Responsibilities to include

Timesheet and Payroll Processing

• Set up daily sign-in sheets and weekly payroll sheets; issue to site supervisors at the start of each job
• Supervisors compile hours from daily sign-in sheets and submit to Operations
• Consolidate all hours into a master spreadsheet, ensuring:
  • Correct job numbers digital/automate
  • Accurate breakdown of hours digital/automate
  • Inclusion of lodge payments and mileage expenses
• Compile employee expense sheets (with receipts) and submit for approval
• Submit timesheets, signed summaries, and expenses to Payroll
• Respond to payroll queries and communicate with employees as required.
• Handle employee queries on payslip day

Accounts Payable

• Raise and process Supplier Requisitions (SRs) and Purchase Orders (POs). Obtain supplier quotes and input data into SRs for approval
• Review purchase invoices against supporting documentation
• Advise Accounts Payable of vendors that should, or should not, be paid

Accounts Receivable

• Maintain daywork registers and ensure correct rates are applied (updated weekly via SharePoint)
• Support billing cycle, including analysis, review, and raising invoices as soon as practically possible
• Check that all documentation meets the requirements of the contract with the customer

Other Duties

• Provide cover for team members
• General administration and office-based duties
• Attend and support weekly operations and manpower meetings
• Perform other reasonable and relevant duties as requested by Management to meet the ongoing needs of the company

The Offer

This is a permanent fully onsite role based in Limerick city, with base salary, depending on the candidate’s experience, plus benefits package

Based in Limerick city this role does require some minimal travel, and the candidate must have flexibility and the ability to travel to various locations as needed from time to time.

Hours of work: Monday to Friday 8am - 5pm (1 hour lunch)

Applicants must have unrestricted permission to work in Ireland, be available to interview in person, and live within a commutable distance of the client’s office in Limerick city.