Junior GRN & Invoicing Administrator

P J Hegarty; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

P J Hegarty, Dublin-based, is seeking a diligent administrator to join its team for a full-time, office-based role with occasional site visits. You will handle invoice processing, liaise with sites and departments, and ensure timely payments.

Training will be provided on Coins OA; the ideal candidate has 1–2 years in a similar admin role, strong IT skills, and excellent communication and time-management abilities. Travel to Dublin sites is required as needed.

Qualifications

• 1–2 years’ experience in a similar admin role
• Excellent IT skills and strong Microsoft suite knowledge
• Excellent written and verbal communication skills
• Good time management and organisational skills
• Ability to work on own initiative and in a team
• Available to travel to Dublin as required

Responsibilities

• Operate/monitor Coins Workbench on a daily basis
• Distribute supplier invoices to departments and sites
• Check status on invoices and monitor site compliance
• Identify issues with purchase orders and liaise with relevant teams
• Be first point of contact for invoice queries and resolve accordingly
• Perform general ad-hoc administration duties
• Liaise between Irish Accounts Office, Dublin Sites & Purchasing Depts.

Skills

MS Office proficiency

Communication skills

Time management

Teamwork

Attention to detail

Initiative

Travel to Dublin

Education

Relevant third-level or professional qualification

Tools

Coins OA training

Microsoft Office Suite

Job description

P J Hegarty, Dublin-based, is seeking a diligent administrator to join its team for a full-time, office-based role with occasional site visits. You will handle invoice processing, liaise with sites and departments, and ensure timely payments.

Training will be provided on Coins OA; the ideal candidate has 1–2 years in a similar admin role, strong IT skills, and excellent communication and time-management abilities. Travel to Dublin sites is required as needed.