Junior Executive Assistant

Eden Recruitment Limited; Dublin; On-site; EUR 26,000 - 34,000; Full time

Job summary

Eden Recruitment Limited is assisting a client in Dublin to recruit a Junior Executive Assistant on a 3 month maternity cover contract starting soon. The role provides administrative and scheduling support to the CEO in a fast-paced professional environment.

Responsibilities include managing calendars, travel, preparing materials, coordinating with stakeholders, and supporting strategic initiatives. The ideal candidate has prior EA experience, excellent organizational and communication skills,

Qualifications

• Experience supporting senior leaders or CEOs in an executive capacity.
• Demonstrated exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and professionalism with confidential information.
• Proficiency with Microsoft Office and collaboration tools.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel for the CEO and leadership team.
• Prepare briefing materials, presentations, and reports for executive meetings.
• Coordinate internal and external communications and take minutes.
• Support planning and execution of strategic initiatives and projects led by the CEO.
• Coordinate logistics for board meetings, leadership offsites, and events.

Skills

Executive support

Organizational skills

Time management

Written and verbal communication

Discretion and professionalism

MS Office proficiency

Tools

Microsoft Office Suite

Job description

On behalf of our client we are hiring a Junior Executive Assistant to join them on a 3 month Maternity Leave cover contract until start of February 2027.

In this role, you will provide vital administrative and scheduling support to the CEO, helping to ensure daily operations run smoothly and efficiently. This is an excellent opportunity for someone looking to build a career in executive support within a fast-paced, professional environment.

Key Responsibilities:

Executive Support

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for the CEO and Executive/Management team.
• Prepare briefing materials, presentations, and reports.
• Coordinate communications with internal and external stakeholders.
• Prepare agendas, take minutes, and follow up on action items from executive meetings.
• Handle confidential correspondence and documents with discretion and professionalism.
• Act as a gatekeeper and liaison between the CEO, internal stakeholders, and external partners.

Operational Coordination

• Support the planning and execution of strategic initiatives and projects led by the CEO or Executive team.
• Assist in the preparation of presentations, reports, and briefing materials.
• Coordinate logistics for board meetings, leadership offsites, and corporate events.
• Track and support strategic projects and follow-ups.

Qualifications

• Proven experience as an Executive Assistant or in a similar role supporting senior leadership.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and professionalism in handling confidential information.
• Proficiency in Microsoft Office Suite and collaboration tools.
• Ability to manage multiple priorities in a fast-paced environment