Executive Assistant & Office Manager (Maternity Cover)

Jobtailor; Dublin; On-site; EUR 42,000 - 62,000; Full time

Job summary

Jobtailor in Dublin, Ireland, is seeking an experienced Office Manager/Personal Assistant to provide high-level administrative support to the CEO and leadership team. You will manage the CEO's diary, coordinate meetings, onboarding logistics, travel where needed, and handle office operations to keep the organisation running smoothly.

This role requires discretion, excellent communication, and strong organisational skills in a fast-paced, global environment.

Qualifications

• Proven experience in an Office Manager and/or Personal Assistant role within a fast-paced, global organisation.
• High level of discretion, professionalism, and sound judgement handling confidential information.
• Strong organisational skills with ability to manage multiple priorities and attention to detail.

Responsibilities

• Provide high-quality administrative support to the CEO, including diary management, meeting coordination, and expense management.
• Coordinate board meeting logistics and travel arrangements.
• Manage the company’s travel system and vendor relationships.
• Support leadership team logistics and maintain a welcoming office environment.
• Oversee facilities, post, deliveries, and workplace safety; liaise with building management.

Skills

Office Manager

Personal Assistant

Microsoft Office

Organisational skills

Discretion

Job description

Jobtailor in Dublin, Ireland, is seeking an experienced Office Manager/Personal Assistant to provide high-level administrative support to the CEO and leadership team. You will manage the CEO's diary, coordinate meetings, onboarding logistics, travel where needed, and handle office operations to keep the organisation running smoothly.

This role requires discretion, excellent communication, and strong organisational skills in a fast-paced, global environment.