Human Resources Administrator

Gowan Group Limited; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

The Gowan Group is seeking an HR Administrator to provide proactive, confidential support to our people and HR team. You will be staffing the onboarding, payroll liaison, and records management across our corporate operations.

Reporting to the HR Director, you will help coordinate recruitment, onboarding, probation, leave management, and HR projects while maintaining discretion and strong stakeholder relationships.

Qualifications

• Degree in HR or a related business discipline.
• CIPD accreditation is advantageous.
• Knowledge of employment law in Ireland (both jurisdictions).
• High level of discretion and can-do attitude.
• Strong communication and interpersonal skills.

Responsibilities

• Support recruitment processes: posting adverts, interviewing, shortlisting CVs.
• Onboarding and joining documentation, contracts, communications to managers, IT and finance.
• Coordinate with payroll for starters/leavers/absences.
• Assist with subsidiary internship programmes.
• Ensure probation reviews are completed on time.
• Manage leave tracking and records in the HR system.
• Support exit interviews and provide feedback to line managers.
• Maintain and update HR records and documentation.
• Participate in HR and business projects as required.
• Support managers with minute-taking in investigations and disciplinary/grievance processes.
• Contribute to wellness initiatives and annual scholarship programme administration.
• Administer staff training records and other ad-hoc HR admin tasks.

Skills

Communication

Discretion

Multitasking

Relationship building

Education

Degree in HR or related business

CIPD accreditation (advantage)

Job description

The Gowan Group, a family-owned holding Company controlling many successful trading Companies, is seeking to recruit a Human Resources Administrator. This role is fast-paced, supporting our corporate business. To be successful in this role, you must enjoy working in a collaborative and changing environment, with the ability to multitask. The role is pivotal in providing a proactive, empathetic, professional, discreet and accurate HR service to our people through our administrative processes. Reporting to the HR Director, you will be responsible for the best-in-class delivery of our people operations services to the businesses.

Key Responsibilities:

• Support the recruitment process (posting adverts, scheduling interviews, shortlisting CVs, etc.).
• Employee onboarding/inductions, including preparing contracts, new hire documentation, communications to management, finance and IT.
• Liaise with payroll re new starters/leavers/annual leave/contract changes etc.
• Assist in supporting subsidiary internship programmes.
• Ensure all probation reviews are completed in a timely manner.
• Superuser of the leave tracking system.
• Arrange and conduct exit interviews and provide feedback to line managers.
• Update records on our internal management system.
• Participate in HR and business projects as required.
• Administer all HR-related records and documentation for sick, maternity, parental, annual leave and any other special leave arrangements.
• Support managers with minute-taking in the investigation/disciplinary and grievance process.
• Support and facilitate the organisation of wellness initiatives.
• Support the administration of our annual scholarship programme.
• Administration of employee training.
• Other ad hoc administrative activities.

Key Attributes:

• A degree in HR or another business-related discipline.
• CIPD accreditation is an advantage.
• Knowledge of employment law for both jurisdictions in Ireland.
• Have a high level of discretion.
• A high level of commitment to delivering a 'can-do' attitude.
• The ability to develop strong relationships with business managers and influence positive outcomes and behaviours.
• The ability to work under pressure and manage multiple issues simultaneously.
• Strong communication and interpersonal skills.
• Proven ability to prioritise and organise work to regularly achieve deadlines.
• Resilient with strong problem-solving capability.