HR Administrator & Executive Assistant - 4 Day Week (Dublin)

HR Path Talent; Dublin; On-site; EUR 38,000 - 40,000; Part time

Benefits offered by this job

4 day week

Role combining HR & exec support

Work with senior leadership

Supportive environment

Grow HR knowledge

Job summary

HR Path Talent in Dublin is seeking an organised HR Administrator & Executive Assistant to support the Director of Human Resources and CEO. This 4-day week, permanent part-time role covers HR admin, payroll, onboarding and governance tasks within a membership organisation.

You will handle employee records, contracts, recruitment coordination and diaries while ensuring GDPR compliance and confidential handling of information. An opportunity to work closely with senior leaders awaits.

Qualifications

• Minimum two years' experience in an HR Administration, HR Assistant or similar role.
• Experience supporting payroll administration and employee record management.
• Experience administering annual leave, absence management and employee lifecycle processes.

Responsibilities

• Maintain accurate employee records and HR systems.
• Prepare contracts, employment letters and HR documentation.
• Coordinate onboarding, offboarding and probation processes.
• Respond to day-to-day HR administration queries.
• Ensure HR records are maintained in line with GDPR requirements.
• Prepare and submit payroll changes including starters, leavers and amendments.
• Maintain annual leave, absence and employee records.
• Support monthly payroll administration and reporting.
• Produce routine HR reports and workforce information.
• Coordinate recruitment campaigns and job advertisements.
• Schedule interviews and manage candidate communications.
• Support reference checking and pre-employment administration.
• Ensure a smooth onboarding process for new employees.
• Support HR projects, policy updates and employee initiatives.
• Coordinate training activities and maintain training records.
• Prepare reports, presentations and documentation for the Director of HR.
• Provide executive administration support to the CEO and Chair.
• Coordinate meetings, diaries and associated documentation.
• Assist with the preparation of Board and governance-related papers.
• Track actions arising from meetings and support follow-up activities.

Skills

HR Administration

Payroll administration

Employee lifecycle

Organisational skills

Microsoft Office

Communication skills

Multitasking

Discretion

Education

CIPD qualification or HR studies

Tools

HRIS

Payroll systems

Job description

HR Path Talent in Dublin is seeking an organised HR Administrator & Executive Assistant to support the Director of Human Resources and CEO. This 4-day week, permanent part-time role covers HR admin, payroll, onboarding and governance tasks within a membership organisation.

You will handle employee records, contracts, recruitment coordination and diaries while ensuring GDPR compliance and confidential handling of information. An opportunity to work closely with senior leaders awaits.