HR Administrator

Supermacs; Galway; On-site; EUR 28,000 - 38,000; Full time

Benefits offered by this job

Head Office Galway

6-month fixed-term contract

HR systems exposure

Job summary

Supermac’s Head Office in Galway is seeking a detail‑oriented HR Administrator to join our HR team on a 6‑month fixed‑term contract. You will support day‑to‑day HR operations, maintain accurate employee records and assist with HRIS processes.

The ideal candidate will have strong administrative skills, proficiency in MS Office, and a professional approach to confidential information. Previous HR experience is an advantage, and a full driving licence is preferred.

Qualifications

• Excellent attention to detail with high accuracy.
• Strong organisational and administrative skills.
• Proficiency in Microsoft Office.
• Experience with HR systems is an advantage.
• Professional and discreet handling of confidential information.
• Proactive, flexible and reliable team player.
• Full driving license.

Responsibilities

• Conduct reference checks and record documentation accurately.
• Maintain and audit HRIS employee records.
• Update records with end dates for leavers.
• Scan, upload and file HR documents to the HRIS.
• Organise physical files at Head Office as required.
• Assist with organisation of Christmas vouchers and hampers.
• Support general HR admin and ad hoc duties.
• Ensure confidentiality of employee information.

Skills

Attention to detail

Organisational skills

Administrative skills

MS Office

HR systems experience

Confidentiality

Team player

Full driving license

Tools

MS Office

HRIS

Job description

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Supermac’s Head Office, Galway | 6-Month Fixed-Term Contract

Supermac’s is seeking a detail-oriented and organised HR Administrator to join our HR team at Head Office in Galway on a 6-month fixed-term contract.

This is an excellent opportunity for someone with strong administrative skills and a keen eye for detail to support the day-to-day operations of our busy HR department. The successful candidate will play a key role in maintaining accurate employee records, ensuring HR documentation is up to date and supporting the efficient administration of our HR systems and processes.

Key Responsibilities

• Conduct reference checks for prospective employees and ensure all relevant documentation is recorded accurately.
• Maintain and update employee records within the HR Information System (HRIS), ensuring information is accurate, complete and up to date.
• Carry out regular HRIS audits, identifying and correcting missing, outdated or inaccurate employee information.
• Scan, organise and upload employee documentation from Supermac’s stores and plazas to the HRIS.
• Ensure signed contracts, employee handbooks and other HR documentation are correctly filed and uploaded.
• Liaise with the HR team regarding employee leavers and update records with end dates and relevant information.
• Maintain and organise physical employee files at Head Office, where required.
• Review archived employee files and arrange confidential shredding in line with applicable document retention requirements.
• Assist with the organisation and distribution preparation of Christmas vouchers and employee hampers.
• Provide general HR administrative support and assist with ad hoc duties as required.
• Handle all employee information and documentation with the highest levels of confidentiality and professionalism.

The Ideal Candidate

• Excellent attention to detail and a high level of accuracy.
• Strong organisational and administrative skills, with the ability to manage multiple tasks and meet deadlines.
• Good IT skills, including proficiency in Microsoft Office.
• Previous administrative experience is desirable; experience in an HR environment or with HR systems would be an advantage.
• A professional and discreet approach when handling confidential employee information.
• A proactive, flexible and reliable attitude, with the ability to work effectively as part of a team.
• Full Driving License

What We Offer

• The opportunity to gain valuable experience within a busy HR team.
• Exposure to HR systems, employee records management and a range of HR administration processes.
• A supportive and collaborative working environment at Supermac’s Head Office in Galway.
• A 6-month fixed-term contract with the opportunity to develop your administrative and HR skills.