HR Assistant

Lex Consultancy; Dublin; Hybrid; EUR 28,000 - 36,000; Full time

Job summary

Lex Consultancy in Dublin seeks an organised HR Assistant to join an international HR team. You will provide comprehensive administrative support across the EMEA region, collaborating with colleagues in multiple countries to support a wide range of HR activities.

The role offers exposure to HR operations, reward, recruitment, and talent development within a fast-paced global environment, backed by a supportive team and hybrid work arrangement in Dublin.

Qualifications

• 1-2 years HR experience, ideally in professional services.
• Experience supporting HR activities across the EMEA region.
• Strong administrative and organisational skills with competing priorities.
• Experience maintaining employee records with data accuracy.
• Discretion with confidential employee information.
• Excellent attention to detail in a fast-paced environment.
• Strong written and verbal communication skills.
• Solid Microsoft Office skills, especially Excel.
• Ability to work independently while collaborating with a dispersed HR team.
• Proactive problem-solving and continuous improvement mindset.
• Additional languages are a plus but not essential.

Responsibilities

• Provide general administrative support to the HR team across EMEA.
• Monitor and respond to HR queries from employees and stakeholders.
• Ensure timely responses to internal and external requests.
• Maintain accurate employee records and HR systems.
• Prepare HR reports and provide data support.
• Establish filing and document management systems.
• Prepare invoices with correct budget codes and approvals.
• Support HR projects and regional initiatives.
• Assist with salary reviews, benchmarking, promotions and budgets.
• Identify opportunities to improve HR processes and systems.
• Maintain HR process documentation and intranet pages.
• Collaborate with HR colleagues across countries and time zones.

Skills

HR administration

Organisational skills

Communication

Excel

Tools

Microsoft Office

Excel

Job description

Location: Dublin, Ireland
Working Arrangement: Hybrid – 2 days in the office
Working Hours: Monday to Friday, 9:00am–5:30pm

We are seeking an organised, proactive and detail-oriented HR Assistant to join an international HR team based in Dublin.

This is an excellent opportunity for an ambitious HR professional looking to develop their career within a global professional services environment. The successful candidate will provide comprehensive HR administrative support across the EMEA region, working with colleagues and stakeholders in multiple countries to support a wide range of HR activities.
The role offers exposure to several HR specialisms, including HR Operations, Reward, Business Partnering, Recruitment, Early Careers and Talent. It would suit someone with a global mindset who enjoys working in a fast-paced environment and is keen to build their HR expertise within a collaborative and supportive team.

Key Responsibilities

• Provide general administrative support to the HR team and wider business across EMEA.
• Monitor, manage and respond to HR queries from employees and stakeholders across the region.
• Ensure timely and professional responses to requests from internal and external stakeholders.
• Maintain accurate employee records and ensure HR systems and databases are kept up to date.
• Prepare HR reports and provide data and administrative support as required.
• Establish and maintain accurate electronic filing and document management systems.
• Prepare invoices for approval, ensuring the correct budget codes and authorisation procedures are followed.
• Support HR projects and initiatives across EMEA.
• Assist with key HR cyclical processes, including salary reviews, benchmarking, promotions and budget reviews.
• Identify opportunities to improve HR processes, systems and ways of working across the region.
• Maintain and update HR process documentation, procedures and intranet pages.
• Collaborate with HR colleagues across countries and time zones to ensure consistent and effective HR support.

Ideal Candidate:

• 1-2 years HR experience, ideally within a professional services environment.
• Experience supporting HR activities across multiple countries, preferably within EMEA.
• Strong administrative and organisational skills, with the ability to manage competing priorities and deadlines.
• Experience maintaining employee records and ensuring data accuracy.
• The ability to handle confidential and sensitive employee information with discretion and professionalism.
• Excellent attention to detail and the ability to work effectively in a fast-paced environment.
• Strong written and verbal communication skills.
• Good Microsoft Office skills, particularly Excel.
• The ability to work independently while collaborating effectively with colleagues across a geographically dispersed HR team.
• A proactive approach to problem-solving and continuous improvement.
• Additional language skills would be advantageous but are not essential.