Commission Secretariat - Higher Executive Officer

Coimisiún na Meán

Dublin

Hybrid

EUR 54,000 - 65,000

Full time

5 days ago

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Benefits offered by this job

Paid Time-Off for Vacation and Sick

Flexible Schedules

Professional Development + Growth

Cycle to Work Scheme

Pension Scheme

Job summary

Coimisiún na Meán seeks a Higher Executive Officer to lead the Commissioners' Office within the Commission Secretariat, delivering high-quality executive and administrative support to five Commissioners. You will coordinate governance processes, manage diaries, travel and engagements, and supervise Secretariat staff in a dynamic regulatory environment.

This permanent hybrid role is based in Dublin, with the hybrid policy of two days in the office.

Qualifications

Minimum two years' experience managing multiple complex executive diaries and coordinating meetings across senior leaders.
Experience supervising administrative staff to deliver service standards.
Experience building relationships with senior stakeholders and external partners.
Experience in governance, board support or corporate services.
Strong organisational, planning and workload management skills.
Sound judgement, problem-solving and decision-making abilities.
Experience handling sensitive and confidential information with discretion.
Excellent written, verbal and interpersonal communication skills.
Ability to work independently while contributing in a team.
Commitment to inclusivity and collaborative work culture.
Experience in regulatory/public sector governance environment.

Responsibilities

Lead the day-to-day operation of the Commissioners' Office, ensuring the delivery of efficient and high-quality support services.
Coordinate and oversee the provision of Executive Assistance support to five Commissioners.
Oversee the management of Commissioners' schedules, correspondence, travel and engagements.
Supervise and support administrative staff within the Secretariat, allocating work and maintaining service standards.
Coordinate meetings, briefings and events involving Commissioners and senior stakeholders.
Develop and maintain effective governance, record management and administrative processes, ensuring accuracy, compliance and appropriate information management.
Build and maintain effective working relationships with senior internal stakeholders, government bodies, public bodies and external partners.
Contribute to wider Secretariat objectives and organisational initiatives.

Skills

Executive diary management

Supervising administrative staff

Stakeholder management

Governance/board support experience

Organisational planning

Discretion with confidential info

Written and verbal communication

Independent and team player

Inclusion and collaboration

Regulatory/public sector experience

Job description

Commission Secretariat - Higher Executive Officer

Dublin, Ireland
Full time, Permanent

Who We Are

Coimisiún na Meán is Ireland’s agency for developing and regulating a thriving, diverse, creative, safe and trusted media landscape. Our organisation was established in March 2023, further to the provisions of the Online Safety and Media Regulation Act 2022. As the independent media regulator, Coimisiún na Meán is responsible for regulating broadcasters, video-on-demand providers and online platforms established in Ireland. Our wide-reaching remit also includes supporting and developing the Iris

Description

About This Role

Role Purpose

As a Higher Executive Officer within the Commission Secretariat, you will

support the effective functioning of the five-member Commission and contribute

to strong governance, decision-making and organisational effectiveness across

Reporting to the Assistant Director, Commission Secretariat, you will lead the

Commissioners' Office and oversee the delivery of high-quality executive,

administrative and operational support to Commissioners. The role requires

excellent organisational and leadership skills, sound judgement and the ability to

manage competing priorities in a dynamic environment.

You will work closely with internal and external stakeholders to ensure the

smooth operation of the Commissioners' Office and support the effective

delivery of the Commission's work.

About the Team/Division

The Commission Secretariat supports the governance and decision-making

structures of Coimisiún na Meán. The team is responsible for supporting

Commissioners, coordinating governance processes, managing meetings and

ensuring the effective operation of the Commissioners' Office.

Working across all areas of the organisation, the Secretariat maintains high

standards of professionalism, responsiveness and service delivery while

supporting the work of the Commission and its committees.

Key Responsibilities

Lead the day-to-day operation of the Commissioners' Office, ensuring the delivery of efficient and high-quality support services.
Coordinate and oversee the provision of Executive Assistance support to five Commissioners.
Oversee the management of Commissioners' schedules, correspondence, travel and engagements.
Supervise and support administrative staff within the Secretariat, allocating work and maintaining service standards.
Coordinate meetings, briefings and events involving Commissioners and senior stakeholders.
Develop and maintain effective governance, record management and administrative processes, ensuring accuracy, compliance and appropriate information management.
Build and maintain effective working relationships with senior internal stakeholders, government bodies, public bodies and external partners.
Contribute to wider Secretariat objectives and organisational initiatives.

The above is intended as a guide to the general range of duties and isintended to be neither definitive nor restrictive and is subject to review.

About You

Experience, Skills, Knowledge & Qualifications

A minimum of two years' relevant experience managing multiple complex executive diaries, including the coordination of meetings, travel, events and competing priorities across several senior leaders.
Experience managing, allocating and supervising work within an administrative or executive support team to deliver agreed service standards.
Experience building effective working relationships with senior internal stakeholders and external partners in a complex organisational environment.
Experience operating within a governance, board support or corporate services environment.
Strong organisational, planning and workload management skills.
Sound judgement, problem-solving and decision-making skills.
Experience handling sensitive and confidential information with discretion.
Excellent written, verbal and interpersonal communication skills.
An ability to work independently while contributing effectively as part of a team.
A commitment to fostering an inclusive and collaborative working environment.
Experience working in a regulatory, statutory, public sector or equivalent governance environment.

Key Information

This position is offered on a Permanent basis.
Annual Leave: 29 days per annum
The role will be a hybrid role combining home and office working. Our current hybrid policy is 2 days in the office.
Our office is located at One Shelbourne Buildings, Shelbourne Road, Dublin 4, D04 NP20.
For a full list of benefits see our website.
This position is graded at the Higher Executive Officer scale . Successful candidates will be appointed on the first point of the scale.

Citizenship Requirement

Eligible Candidates must be:

(a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway;or
(b) A citizen of the United Kingdom (UK);or
(c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons;or
(d) A non-EEA citizen who has a stamp 4 permission* or stamp 5 permission.
(e) Hold valid Temporary Protection permission granted by the Irish Government under the EU Temporary Protection Directive, entitling them to work in Ireland without an employment permit.
*Please note that a 50 TEU visa, which is a replacement for Stamp 4EUFAM after Brexit, is acceptable as a Stamp 4 equivalent

To qualify candidates must meet one of the citizenship criteria above at the time of application.

Privacy Notice

Email: dpo@cnam.ie Phone Number: 01 963 7755

Coimisiún na Meán (An Coimisiún, CnaM, we, our) processes the personal data arising as a result of its recruitment campaign. The Data Controller is CnaM, and the Data Processor appointed by CnaM to conduct the recruitment process is CPL. The Data Controller’s contact details are - Data Protection Officer, Coimisiún na Meán 1 Shelbourne Buildings, Shelbourne Road, Dublin 4, D04 NP20, Ireland.

CnaM will process the personal data collected during the recruitment process for the purpose of the review, consideration and selection of applications and the contacting of applicants. Third party recipients may include CnaM representatives. CnaM does not transfer personal data outside of the EU or EEA.

CnaM’s legal bases for collecting and processing this data may include:

- Contract - where the processing is necessary for the performance of a contract, or in order to take steps at the request of the data subject prior to entering into a contract

and/or

- Consent - where you have given explicit consent to the processing (e.g. reasonable accommodations)

The personal data processed will be stored securely. This data will be stored for a maximum of 12 months in the event of an unsuccessful application.

Applicants have the right to access their data and to rectify any inaccuracies in their data. To do this, please write to the Data Protection Officer at the address listed above. Applicants have the right, where appropriate, to the erasure of their data and/or a restriction on processing of their data. In addition, data subjects have the right to lodge a complaint with the Data Protection Commission. Our full Data Protection Statement is available here: https://www.cnam.ie/governance/data-protection-privacy/privacy-statement/

Reasonable Accommodations

Reasonable accommodations will be provided, if required, during the recruitment process. To discuss and request reasonable accommodations in confidence please contact Angeline McKiernan at amckiernan@cnam.ie.

Coimisiún na Meán is an equal opportunities employer. We welcome applications from candidates with diverse backgrounds and are committed to championing an inclusive and diverse workforce which reflects modern Ireland. We work to create a culture where everyone has equal access to opportunity and feels comfortable to be their authentic selves at work.