Higher Executive Officer, Commission Secretariat

Coimisiún na Meán; Dublin; Híbrido; EUR 55.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work

Descripción de la vacante

Coimisiún na Meán in Dublin is seeking a Higher Executive Officer to lead the Commissioners' Office, delivering high-quality executive support to five Commissioners. You will manage diaries, travel, meetings and stakeholder engagements while supervising administrative staff and ensuring robust governance and records management.

The role requires strong organisational and leadership skills, sound judgement, and the ability to balance competing priorities in a hybrid work environment.

Formación

• A minimum of two years' relevant experience managing multiple complex executive diaries, including coordinating meetings, travel, events and competing priorities across several senior leaders.
• Experience managing, allocating and supervising work within an administrative or executive support team to deliver agreed service standards.
• Experience building effective working relationships with senior internal stakeholders and external partners in a complex organisational environment.
• Experience operating within a governance, board support or corporate services environment.
• Strong organisational, planning and workload management skills.
• Sound judgement, problem-solving and decision-making skills.
• Experience handling sensitive and confidential information with discretion.
• Excellent written, verbal and interpersonal communication skills.
• An ability to work independently while contributing effectively as part of a team.
• A commitment to fostering an inclusive and collaborative working environment.
• Experience working in a regulatory, statutory, public sector or equivalent governance environment.

Responsabilidades

• Lead the day-to-day operation of the Commissioners' Office, ensuring the delivery of efficient and high-quality support services.
• Coordinate and oversee the provision of Executive Assistance support to five Commissioners.
• Oversee the management of Commissioners' schedules, correspondence, travel and engagements.
• Supervise and support administrative staff within the Secretariat, allocating work and maintaining service standards.
• Coordinate meetings, briefings and events involving Commissioners and senior stakeholders.
• Develop and maintain effective governance, record management and administrative processes, ensuring accuracy, compliance and appropriate information management.
• Build and maintain effective working relationships with senior internal stakeholders, government bodies, public bodies and external partners.
• Contribute to wider Secretariat objectives and organisational initiatives.

Conocimientos

Executive diary management

Team supervision

Stakeholder relations

Governance experience

Organisational skills

Judgement & decision making

Discretion with sensitive info

Communication skills

Independent yet collaborative

Public sector experience

Inclusive environment

Descripción del empleo

As a Higher Executive Officer within the Commission Secretariat, you will support the effective functioning of the five-member Commission and contribute to strong governance, decision-making and organisational effectiveness across Coimisiún na Meán.

Reporting to the Assistant Director, Commission Secretariat, you will lead the Commissioners' Office and oversee the delivery of high-quality executive, administrative and operational support to Commissioners. The role requires excellent organisational and leadership skills, sound judgement and the ability to manage competing priorities in a dynamic environment.

You will work closely with internal and external stakeholders to ensure the smooth operation of the Commissioners' Office and support the effective delivery of the Commission's work.

About the Team/Division

The Commission Secretariat supports the governance and decision-making structures of Coimisiún na Meán. The team is responsible for supporting Commissioners, coordinating governance processes, managing meetings and ensuring the effective operation of the Commissioners' Office.

Working across all areas of the organisation, the Secretariat maintains high standards of professionalism, responsiveness and service delivery while supporting the work of the Commission and its committees.

Key Responsibilities

• Lead the day-to-day operation of the Commissioners' Office, ensuring the delivery of efficient and high-quality support services.
• Coordinate and oversee the provision of Executive Assistance support to five Commissioners.
• Oversee the management of Commissioners' schedules, correspondence, travel and engagements.
• Supervise and support administrative staff within the Secretariat, allocating work and maintaining service standards.
• Coordinate meetings, briefings and events involving Commissioners and senior stakeholders.
• Develop and maintain effective governance, record management and administrative processes, ensuring accuracy, compliance and appropriate information management.
• Build and maintain effective working relationships with senior internal stakeholders, government bodies, public bodies and external partners.
• Contribute to wider Secretariat objectives and organisational initiatives.

The above is intended as a guide to the general range of duties and is intended to be neither definitive nor restrictive and is subject to review.

Experience, Skills, Knowledge & Qualifications

• A minimum of two years' relevant experience managing multiple complex executive diaries, including the coordination of meetings, travel, events and competing priorities across several senior leaders.
• Experience managing, allocating and supervising work within an administrative or executive support team to deliver agreed service standards.
• Experience building effective working relationships with senior internal stakeholders and external partners in a complex organisational environment.
• Experience operating within a governance, board support or corporate services environment.
• Strong organisational, planning and workload management skills.
• Sound judgement, problem-solving and decision-making skills.
• Experience handling sensitive and confidential information with discretion.
• Excellent written, verbal and interpersonal communication skills.
• An ability to work independently while contributing effectively as part of a team.
• A commitment to fostering an inclusive and collaborative working environment.
• Experience working in a regulatory, statutory, public sector or equivalent governance environment.

Key Information

• This position is offered on a Permanent basis.
• Annual Leave: 29 days per annum
• The role will be a hybrid role combining home and office working. Our current hybrid policy is 2 days in the office.
• Our office is located at One Shelbourne Buildings, Shelbourne Road, Dublin 4, D04 NP20.
• For a full list of benefits see our website here
• This position is graded at the Higher Executive Officer scale
• Successful candidates will be appointed on the first point of the scale.

Eligible Candidates must be:

(a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or

(b) A citizen of the United Kingdom (UK); or

(c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or

(d) A non-EEA citizen who has a stamp 4 permission* or stamp 5 permission.

(e) Hold valid Temporary Protection permission granted by the Irish Government under the EU Temporary Protection Directive, entitling them to work in Ireland without an employment permit.

*Please note that a 50 TEU visa, which is a replacement for Stamp 4EUFAM after Brexit, is acceptable as a Stamp 4 equivalent

To qualify candidates must meet one of the citizenship criteria above at the time of application.

Late applications or applications not received through the correct channel, as indicated above, will not be considered.

For queries related to the application or selection process related to this role, please contact [e-mail]

Please see the competencies below that will be assessed at interview stage for this competition. For more information on the competencies visit our frequently asked questions.

• Judgement, Analysis & Decision Making
• Management & Delivery of Results
• Interpersonal & Communication Skills
• Drive & Commitment to Public Service Values

Privacy Notice

Coimisiún na Meán (An Coimisiún, CnaM, we, our) processes the personal data arising as a result of its recruitment campaign. The Data Controller is CnaM, and the Data Processor appointed by CnaM to conduct the recruitment process is CPL. The Data Controller’s contact details are - Data Protection Officer, Coimisiún na Meán 1 Shelbourne Buildings, Shelbourne Road, Dublin 4, D04 NP20, Ireland.

CnaM will process the personal data collected during the recruitment process for the purpose of the review, consideration and selection of applications and the contacting of applicants. Third party recipients may include CnaM representatives. CnaM does not transfer personal data outside of the EU or EEA.

CnaM’s legal bases for collecting and processing this data may include:

- Contract - where the processing is necessary for the performance of a contract, or in order to take steps at the request of the data subject prior to entering into a contract

and/or

- Consent - where you have given explicit consent to the processing (e.g. reasonable accommodations)

The personal data processed will be stored securely. This data will be stored for a maximum of 12 months in the event of an unsuccessful application.

Applicants have the right to access their data and to rectify any inaccuracies in their data. To do this, please write to the Data Protection Officer at the address listed above. Applicants have the right, where appropriate, to the erasure of their data and/or a restriction on processing of their data. In addition, data subjects have the right to lodge a complaint with the Data Protection Commission. Our full Data Protection Statement is available here: https://www.cnam.ie/governance/data-protection-privacy/privacy-statement/

Selection Process

The selection process will include:

Shortlisting of candidates based on the information provided in their application, assessed against the specified criteria for the role. Candidates shortlisted will be invited to a competency-based interview which will be conducted in person at our Dublin office.

Reasonable Accommodations

Reasonable accommodations will be provided, if required, during the recruitment process. To discuss and request reasonable accommodations in confidence please contact Angeline McKiernan at [e-mail]

Coimisiún na Meán is an equal opportunities employer. We welcome applications from candidates with diverse backgrounds and are committed to championing an inclusive and diverse workforce which reflects modern Ireland. We work to create a culture where everyone has equal access to opportunity and feels comfortable to be their authentic selves at work.