Front Desk & Office Operations Specialist

TrendMicro; Cork; On-site; EUR 30,000 - 42,000; Full time

Job summary

TrendAI in Cork is seeking a Receptionist & Office Administrator to provide high-standard front-of-house and administrative support in the European Operation Centre. You will create a welcoming and professional experience for employees, visitors and customers, while ensuring smooth day-to-day office operations.

The role focuses on reception, visitor management, events, travel bookings, meeting room coordination and supplier liaison, requiring a proactive and detail-oriented approach.

Qualifications

• Minimum of 3 years’ experience in reception or office administration.
• Fluent English, written and spoken.
• Strong customer service and organisational skills; ability to manage priorities.

Responsibilities

• Provide a professional front-of-house reception for employees, visitors and customers.
• Deliver high level customer service to internal and external stakeholders.
• Manage visitor access and office security systems.
• Coordinate hotel stays and travel arrangements for Cork operations.
• Plan and coordinate internal meetings and events.
• Liaise with suppliers and handle purchasing tasks.
• Support general administrative tasks and process improvements.
• Liaise with internal teams to ensure a high-quality office experience.

Skills

Customer service

Interpersonal skills

Organisational skills

Attention to detail

Communication skills

Team player

Education

Business Administration (degree)

Tools

Microsoft Office

Job description

TrendAI in Cork is seeking a Receptionist & Office Administrator to provide high-standard front-of-house and administrative support in the European Operation Centre. You will create a welcoming and professional experience for employees, visitors and customers, while ensuring smooth day-to-day office operations.

The role focuses on reception, visitor management, events, travel bookings, meeting room coordination and supplier liaison, requiring a proactive and detail-oriented approach.