Facilities Coordinator

CBRE; Dublin; On-site; EUR 32,000 - 46,000; Full time

Job summary

CBRE is seeking a Facilities Coordinator based in Dublin 4 to work with clients, landlords, tenants and service providers to ensure that all facility tasks and work orders are completed efficiently.

The role requires about 2 years of related experience, strong organizational skills, and solid communication abilities, with proficiency in Microsoft Office. You will follow established procedures under supervision to deliver timely, compliant outputs.

Qualifications

• 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills to calculate simple figures.

Responsibilities

• Coordinate with landlords, tenants, and service providers to implement procedures, policies, and reporting formats.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to assess performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and communicate clearly; ask clarifying questions when needed.
• Respond to inquiries or complaints from clients, coworkers, and supervisors.

Skills

2 years experience

Communication skills

Microsoft Office

Organizational skills

Basic math

Tools

Microsoft Office

Job description

About The Role

As a CBRE Facilities Coordinator, you will work with our client, vendors, and contractors to ensure that facility tasks and work orders are complete. This is based in Dublin 4.

What You'll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need

• 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.