Contract Coordinator

Apleona; Dublin; On-site; EUR 45,000 - 65,000; Full time

Job summary

Apleona is seeking a Contract Coordinator in Dublin South to oversee facility service contracts and ensure regulatory compliance. You will work on CMMS processes, coordinate hard and soft services, and support audits.

The role requires hands-on coordination, KPI tracking, and strong communication with clients and staff, with a focus on safety and organised workflow.

Qualifications

• Minimum 3 years' experience coordinating hard and soft facilities services
• Experience in managing people
• Experience with KPIs and client interactions
• Facilities Management qualification preferred or suitable business/technical qualification
• Excellent interpersonal and communication skills
• Understanding of safe working practices and health and safety legislation
• Well-organised and able to prioritise own work

Responsibilities

• Ensure compliance with regulatory GMP, Safety and Environmental requirements.
• Manage engineering changes using the CMMS service request application.
• Manage user setups and support requests.
• Provide Maximo support to the project data entry team.
• Complete statutory PMs for Site.
• Run applicable CMMS reports and prepare documents for meetings/audits.
• Assist with data collection and maintenance plans for equipment and systems.
• Ensure Service Inspections are carried out in detail.
• Be a hands-on Contract Coordinator assisting staff on PPM and reactive Work Order requests.

Job description

We are looking for a Contract Coordinator to join Apleona team in a Dublin South

Full-time contract

Working pattern: Monday to Friday from 08:00-17:30

Main duties and responsibilities:

• Ensure compliance with all regulatory GMP, Safety, and Environmental requirements.
• Manage engineering changes using the CMMS service request application
• Manage user setups and support requests.
• Provide Maximo support to the project data entry team.
• Completion of statutory PMs for Site
• Running applicable reports in CMMS and pulling documents together for meetings and audits.
• Assist with collection of data and maintenance job plans for equipment and systems
• Ensure Service Inspections are carried out in detail
• Be a hands-on Contract Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.

Qualifications and experience:

• A minimum of 3 years’ experience coordinating Hard and Soft Facilities Services.
• Experience in managing people.
• Experience with KPIs and client interactions
• A qualification in Facilities Management preferably or suitable qualification in a business or technical field.
• Excellent interpersonal and communication skills
• Understand safe working practices and health and safety legislation.
• Well-organised and capable of prioritising own work

Do you want to find out more about this role?