Executive Team Administrator - Flexible Workplace & Growth

DPD Group; Ireland; Remote; EUR 36,000 - 48,000; Full time

Benefits offered by this job

Company pension scheme

Life assurance three times your annual

Subsidised canteen

Paid maternity, paternity and adoptive

Workplace flexibility

Employee and Family events

Job summary

DPD Ireland seeks an organised Executive Assistant to provide primary administrative support to the Head of Department and team. You will manage calendars, coordinate travel, prepare meetings, and handle confidential information with discretion.

In this fast-paced role, you will liaise with stakeholders, take minutes, and support multiple departments, ensuring smooth day-to-day operations and event coordination.

Qualifications

• Experience in a similar admin role or fast-paced environment.

Responsibilities

• Act as primary point of contact for the Head of Department and team.
• Diary management; schedule and confirm meetings.
• Coordinate travel arrangements (flights, hotels, transfers).
• Prepare meeting rooms and greet external stakeholders/clients.
• Record meeting minutes and collate reports.
• Handle correspondence and follow up on tasks.
• Manage confidential information with discretion.
• Assist with special projects and inter-department initiatives.
• Support events organization and company initiatives.
• Review expenses and reimbursements.

Skills

Diary management

Travel coordination

Office software

Typing speed

Organisational skills

Time management

Proactive

Customer-focused

Tools

Microsoft Office

Job description

DPD Ireland seeks an organised Executive Assistant to provide primary administrative support to the Head of Department and team. You will manage calendars, coordinate travel, prepare meetings, and handle confidential information with discretion.

In this fast-paced role, you will liaise with stakeholders, take minutes, and support multiple departments, ensuring smooth day-to-day operations and event coordination.