Executive Office & Reception Lead — Dublin

Hollybank Trustees Ltd; Dublin; On-site; EUR 45,000 - 65,000; Full time

Job summary

Tate Europe in Dublin, Ireland, invites applications for an Office & Reception Manager. You will provide high‑level administrative and operational support to the Managing Director, manage priorities, coordinate communications, and maintain a professional, organized office environment.

The role requires strong judgment and discretion, excellent organisational and communication skills, and the ability to multitask in a fast‑paced setting.

Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or Office Manager supporting senior leadership.
• Excellent organisational and time management skills to juggle priorities.
• Strong interpersonal and written/verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Leaving Cert. completed; degree preferred.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Provide executive-level administrative support to the President/Managing Director, including calendar management and travel arrangements.
• Coordinate office operations, budgets, facilities maintenance, and vendor coordination.
• Manage communications and organize reports, presentations and correspondence for leadership.
• Assist onboarding activities and new hire setup to ensure smooth integration.

Skills

Executive support

Organisational skills

Communication skills

MS Office

Discretion

Budgeting basics

Education

Leaving Cert.

Tools

Microsoft Office Suite

Job description

Tate Europe in Dublin, Ireland, invites applications for an Office & Reception Manager. You will provide high‑level administrative and operational support to the Managing Director, manage priorities, coordinate communications, and maintain a professional, organized office environment.

The role requires strong judgment and discretion, excellent organisational and communication skills, and the ability to multitask in a fast‑paced setting.