Office & Reception Manager

Hollybank Trustees Ltd; Dublin; On-site; EUR 45,000 - 65,000; Full time

Job summary

Tate Europe in Dublin, Ireland, invites applications for an Office & Reception Manager. You will provide high‑level administrative and operational support to the Managing Director, manage priorities, coordinate communications, and maintain a professional, organized office environment.

The role requires strong judgment and discretion, excellent organisational and communication skills, and the ability to multitask in a fast‑paced setting.

Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or Office Manager supporting senior leadership.
• Excellent organisational and time management skills to juggle priorities.
• Strong interpersonal and written/verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Leaving Cert. completed; degree preferred.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Provide executive-level administrative support to the President/Managing Director, including calendar management and travel arrangements.
• Coordinate office operations, budgets, facilities maintenance, and vendor coordination.
• Manage communications and organize reports, presentations and correspondence for leadership.
• Assist onboarding activities and new hire setup to ensure smooth integration.

Skills

Executive support

Organisational skills

Communication skills

MS Office

Discretion

Budgeting basics

Education

Leaving Cert.

Tools

Microsoft Office Suite

Job description

Kylemore, Dublin 10, Co. Dublin, D10 KH30, Ireland

Overview

Application

Office & Reception Manager

Date posted: August 07, 2026

Permanent

Full-time

Job Description: Office and Reception Manager

Location: Dublin, Ireland

Reporting to: EHS & Facility Manager

Duration of Role: Permanent

Company: Tate Europe

About Tate

At Tate we are passionate about everything we do. As an independent brand operating within Kingspan Group, a global plc, Tate has been recognised worldwide as an industry leader in the development and manufacture of data centre infrastructure solutions and commercial office raised access floors for over 60 years. With revenues of over €500m and growing, Tate plays a pivotal role in offering expertise in cutting edge design engineering, working collaboratively with clients as a trusted partner.

As a market leader within our industry Tate continues to grow and expand, operating 12 manufacturing sites across the US, Europe, and Australia. We are excited about our fresh, dynamic, and inclusive team of experts working on new innovations and forward-thinking designs. We continue to invest heavily in the best available manufacturing tools and equipment needed to adhere to Tate's world class standards. In keeping with our Planet Passionate sustainability strategy, our mission is to accelerate a net zero emissions future built environment with the wellbeing of people and planet at its heart.

About the Role

The Office & Reception Manager provides high-level administrative and operational support to senior leadership while ensuring efficient day-to-day office operations. This role serves as a key partner to the Managing Director, managing priorities, coordinating communications, and maintaining a professional and organized work environment. The position requires strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support:

• Provide comprehensive administrative support to the President, including calendar management, meeting coordination, and travel arrangements.
• Manage complex travel logistics, including flights, accommodations, transportation, itineraries, and expense reporting.
• Serve as primary point of contact between executive leadership and internal/external stakeholders.
• Prepare reports, presentations, and correspondence on behalf of leadership.
• Maintain confidentiality of sensitive information, communications, and records.

Office Operations & Administration

• Oversee daily office operations, including supplies, vendor coordination, and facilities management.
• Coordinate office maintenance, repairs, and workplace services.
• Monitor office budgets and track expenses.
• Organize company meetings, events, and team activities.
• Troubleshoot office technology issues and coordinate with IT support.

Coordination & Organizational Support

• Support onboarding activities, including coordination of new hire setup and office orientation.

Qualifications, Experience & Skills

• Proven experience as an Executive Assistant, Administrative Assistant, or Office Manager supporting senior leadership.
• Exceptional organizational and time management skills with the ability to manage competing priorities.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong problem-solving skills and ability to work independently.
• Ability to adapt to changing priorities in a fast-paced environment.
• Leaving Cert. required; associate or bachelor's degree preferred. Basic knowledge of budgeting or expense tracking preferred.

This a permanent role with an excellent salary on offer.

Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

Join us in our mission to make a difference through exceptional solutions.