Office & Reception Manager

Tate; Leinster; On-site; EUR 45,000 - 60,000; Full time

Job summary

Tate Europe in Dublin, Ireland, is seeking an Office & Reception Manager who will provide high‑level administrative and operational support to the Managing Director and senior leadership, ensuring efficient day‑to‑day office operations and a professional, well‑organised work environment.

The role requires strong judgment, discretion and the ability to manage multiple priorities in a fast‑paced setting, including calendar management, travel arrangements, meeting coordination, budgeting basics and

Qualifications

• Proven experience as an EA/Office Manager supporting senior leadership.
• Excellent organizational and time management abilities.
• Strong communication and discretion.
• Proficiency in MS Office and budgeting basics.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide executive support including calendar management, travel arrangements, and reports.
• Oversee day-to-day office operations, facilities, and vendor coordination.
• Coordinate onboarding, meetings, events, and internal communications.
• Maintain confidential information and support leadership with prepared materials.

Skills

Executive Support

Office Management

Organizational Skills

Communication Skills

Discretion & Confidentiality

Budgeting Basics

MS Office Proficiency

Education

Leaving Cert

Associate or Bachelor's degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Job Description: Office and Reception Manager

Location: Dublin, Ireland

Reporting to: EHS & Facility Manager

Duration of Role: Permanent

Company: Tate Europe

About Tate

At Tate we are passionate about everything we do. As an independent brand operating within Kingspan Group, a global plc, Tate has been recognised worldwide as an industry leader in the development and manufacture of data centre infrastructure solutions and commercial office raised access floors for over 60 years. With revenues of over €500m and growing, Tate plays a pivotal role in offering expertise in cutting edge design engineering, working collaboratively with clients as a trusted partner. As a market leader within our industry Tate continues to grow and expand, operating 12 manufacturing sites across the US, Europe, and Australia. We are excited about our fresh, dynamic, and inclusive team of experts working on new innovations and forward-thinking designs. We continue to invest heavily in the best available manufacturing tools and equipment needed to adhere to Tate's world class standards. In keeping with our Planet Passionate sustainability strategy, our mission is to accelerate a net zero emissions future built environment with the wellbeing of people and planet at its heart.

About The Role

The Office & Reception Manager provides high-level administrative and operational support to senior leadership while ensuring efficient day-to-day office operations. This role serves as a key partner to the Managing Director, managing priorities, coordinating communications, and maintaining a professional and organized work environment. The position requires strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to the President, including calendar management, meeting coordination, and travel arrangements.
• Manage complex travel logistics, including flights, accommodations, transportation, itineraries, and expense reporting.
• Serve as primary point of contact between executive leadership and internal/external stakeholders.
• Prepare reports, presentations, and correspondence on behalf of leadership.
• Maintain confidentiality of sensitive information, communications, and records.

Office Operations & Administration

• Oversee daily office operations, including supplies, vendor coordination, and facilities management.
• Coordinate office maintenance, repairs, and workplace services.
• Monitor office budgets and track expenses.
• Organize company meetings, events, and team activities.
• Troubleshoot office technology issues and coordinate with IT support.

Coordination & Organizational Support

• Support onboarding activities, including coordination of new hire setup and office orientation.

Qualifications, Experience & Skills

• Proven experience as an Executive Assistant, Administrative Assistant, or Office Manager supporting senior leadership.
• Exceptional organizational and time management skills with the ability to manage competing priorities.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong problem-solving skills and ability to work independently.
• Ability to adapt to changing priorities in a fast-paced environment.
• Leaving Cert. required; associate or bachelor's degree preferred. Basic knowledge of budgeting or expense tracking preferred.

This a permanent role with an excellent salary on offer.

Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

Join us in our mission to make a difference through exceptional solutions.