Senior Executive Assistant & Strategic Projects Coordinator

FMI Field Management Ireland; Dublin; Hybrid; EUR 55,000 - 75,000; Full time

Job summary

FMI Field Management Ireland is seeking an Executive Assistant & Business Projects Coordinator to provide high‑level executive support to the Senior Leadership Team. You will coordinate diaries, meetings, travel, and prepare professional reports and presentations.

The role also drives cross‑functional business projects, tender processes and corporate events, requiring strong organisational skills, independence, and discretion in handling confidential information.

Qualifications

• Demonstrated experience providing proactive support to senior management or coordinating business activities and cross‑functional projects in an executive support or coordination capacity.
• Proven ability to independently manage competing priorities and multiple workstreams.
• Experience coordinating activities involving senior stakeholders and multiple departments.
• Strong organisational and planning capabilities with proactive approach.
• Excellent written and verbal communication skills with professional reports and presentations.

Responsibilities

• Provide proactive executive and senior leadership support to the Senior Leadership Team.
• Coordinate diaries, meetings, travel and prepare briefings and reports.
• Plan and coordinate business projects, timelines and progress trackers.
• Support tender and proposal processes with cross‑department collaboration.
• Coordinate conferences, corporate events and meetings, including venues and logistics.

Skills

Executive support

Project coordination

Tender coordination

Event planning

MS 365 proficiency

Stakeholder management

Diary management

Education

Business administration qualification

Tools

Outlook

PowerPoint

Word

Excel

Job description

FMI Field Management Ireland is seeking an Executive Assistant & Business Projects Coordinator to provide high‑level executive support to the Senior Leadership Team. You will coordinate diaries, meetings, travel, and prepare professional reports and presentations.

The role also drives cross‑functional business projects, tender processes and corporate events, requiring strong organisational skills, independence, and discretion in handling confidential information.