Executive Office Administrator

T-TECH ENGINEERING & CONSTRUCTION PTE. LTD.; Dublin; On-site; EUR 25,000 - 35,000; Full time

Job summary

T-TECH ENGINEERING & CONSTRUCTION PTE. LTD. in Ireland is seeking a proactive office administrator to provide polite, professional support across phone, email, and in-person interactions.

The role emphasizes strong interpersonal skills, multitasking, and thorough clerical experience to keep the office running smoothly. You will handle front-desk duties, schedule meetings and travel, manage supplies, enter data, process invoices, and assist with onboarding and audits.

Qualifications

• Strong clerical and administrative skills.
• Experience with emails, memo drafting, and reports.
• Ability to manage multiple tasks and meet deadlines.
• Experience with invoicing and finance assistance is a plus.

Responsibilities

• Answer phone calls, screen callers, direct inquiries; draft emails, letters, memos, and reports; greet visitors.
• Schedule meetings, coordinate calendars, book travel, and prepare itineraries.
• Monitor, order, restock office supplies; coordinate maintenance and vendor services.
• Enter data into databases/spreadsheets; maintain filing systems and take minutes.
• Process invoices and purchase orders; track department expenses and onboarding paperwork.
• Verify overflight and air navigation charges; ensure timely payment to authorities.
• Manage high volumes of invoices during peak periods and ensure payments by due dates.
• Resolve payment discrepancies with stakeholders; maintain accurate records for audits.

Skills

Multitasking

Interpersonal skills

Front desk

Admin support

Calendar management

Job description

T-TECH ENGINEERING & CONSTRUCTION PTE. LTD. in Ireland is seeking a proactive office administrator to provide polite, professional support across phone, email, and in-person interactions.

The role emphasizes strong interpersonal skills, multitasking, and thorough clerical experience to keep the office running smoothly. You will handle front-desk duties, schedule meetings and travel, manage supplies, enter data, process invoices, and assist with onboarding and audits.