Personal Assistant

Uisce Éireann; Dublin; On-site; EUR 40,000 - 60,000; Full time

Job summary

Uisce Éireann is seeking an organised Personal Assistant to join the Administration Team within the HR & People Experience function. The role provides professional administrative and coordination support across business areas, acting as a trusted contact for management and assisting with priorities.

You will manage calendars, prepare materials, coordinate meetings and events, handle confidential information with discretion, and contribute to process improvements and better ways of working across

Qualifications

• Relevant third level qualification or accreditation is desirable.
• Experience in admin/support roles within large organisations is advantageous.
• Strong written and verbal communication skills are essential.

Responsibilities

• Provide high-quality administrative support to Uisce Éireann Management.
• Coordinate and manage executive calendars, schedule appointments, meetings and events.
• Prioritise and organise commitments to ensure optimal time management.
• Provide timely reminders and prepare meeting materials in advance.
• Support respective teams in logistics management and in the coordination of regular events and initiatives e.g., management meetings.
• Manage all incoming and outgoing correspondence and draft/edit documents/presentations and reports on behalf of leadership.
• Compose and distribute routine written correspondence from Uisce Éireann Management to various divisions.
• Act as a liaison between the executive and functions, conveying instructions and gathering information.
• Work with confidential, commercially sensitive information in a professional and discreet manner.
• Filter meeting requests to the Leadership to prioritise time and resources.
• Coordinate and administrate internal and external meetings.
• Support reporting and KPIs, monitoring activities for specific business areas as required.
• Escalate risks and issues to respective Uisce Éireann Management as appropriate.

Skills

Time management

Communication skills

Organizational skills

Stakeholder liaison

MS Word

Education

Relevant third level qualification

Tools

MS Word

Excel

PowerPoint

Outlook

MS Teams

Job description

We are Uisce Éireann. Every day, we are responsible for the delivery of secure, safe, and sustainable water services for the people of Ireland. As Ireland’s national regulated water utility, our vision is a sustainable Ireland where water is respected and protected, for the planet and all the lives it supports.

Our purpose at Uisce Éireann is to rise to the challenge of delivering transformative water services that enable communities to thrive. That means we are proud to take on the responsibility of protecting our water supply and passing on a safe and secure water system to a rapidly growing population and empowering Ireland’s social and economic growth.

We are passionate about empowering our people, enabling them to make a positive impact on communities across Ireland. We are guided by a shared vision and purpose, grounded in values that define who we are and shape how we work, where we deliver for customers and communities, we work better together, we do the right thing, we aim high, and we keep each other safe. Our behaviours define how we interact, communicate, and succeed together. These values and behaviours apply to each one of us, across every role, location, and level

Our goal is to attract and develop skilled and talented people from diverse backgrounds, who bring a dynamic range of expertise and insights to our work. With a strong, values-driven workforce, we ensure Uisce Éireann can continue advancing Ireland’s water services and meeting the needs of the communities we serve for generations to come.

The Role:

The HR & People Experience function in Uisce Éireannprovides strategic support to business unitsthrough a Business Partnering model.The function supports the implementation of HR policy and strategy, represents the needs of businessareas to the HR centres of excellence,and provides dedicated functional support across abroad range of HR practices.It is also responsible for the development and delivery of Talent Acquisition & Recruitment, Employee Experience, Onboardingand HRISstrategies, ensuring theseare aligned and integrated across HR and Transaction Services tosupport the delivery ofUisce Éireann’s objectives.

The Administration Team within the Human Resources & People Experience function in Éireannplays an important role in supporting theeffective operation of Uisce Éireann’s leadership and governance activities. This includes supporting administrative activities,coordinating the scheduling, preparation and distribution of materials for Executive meetings, and maintaining effective document managementprocesses. The team alsoenables coordination and cohesion across Directorate areas andprovides high-quality PA support to the CEO and Executive Management.

As a member of the Administration Team, reporting to the Administration Manager,the Personal Assistant (PA)will provide professional administrative and coordination support across business areas. This is a key support role for an organised, proactive and discreet individual who enjoys working in a busy environment and engaging with a wide range of internal and external stakeholders.ThePAwill act as a trusted point of contact for management, helping to manage priorities, coordinate communications and support effective decision-making. They will bring strong organisational awareness and a commitment to continuous improvement, contributing to better ways of working across the Administration team and the wider organisation.

Main Duties and Responsibilities:

• Provide high quality transactional and administrative assistance to Uisce Éireann Management to ensure business satisfaction with services and support
• Coordinate and manage executive's calendars, schedule appointments, meetings and events
• Prioritise and organise commitments to ensure optimal time management
• Provide timely reminders and prepare meeting materials in advance
• Support respective teams in logistics management and in the coordination of regular events and initiatives e.g., management meetings
• Support the link between HR strategy, and the operational administrative requirement of Senior Management
• Manage all incoming and outgoing correspondence and draft/edit documents presentations and reports on behalf of leadership
• Compose and distribute routine written correspondence from Uisce Éireann Management to various Uisce Éireann divisions
• Act as a liaison between the executive and functions, conveying instructions and gathering information
• Work with confidential, commercially sensitive information in a professional and discreet manner, applying advanced decision-making skills to ensure information is understood, and actioned correctly and effectively
• Utilise experience and knowledge of the business to filter meeting requests etc. to the Uisce Éireann Management and Senior Leadership teams, and assist in prioritising time and resources to minimise risks to the business
• Manage incoming and outgoing communications to/from the Uisce Éireann Management Teams. as required
• Maintain positive working relationships with internal and external stakeholders
• Assist in organising company events, conferences and seminars, coordinate logistics invitations and follow‑ups
• Assist the Administration Manager with administrative tasks, such as expense reports, timesheets and document filing
• Collaborate with the administration manager and relevant stakeholders in the executive of various special projects and initiatives
• Conduct research, prepare reports, and provide insights to support decision-making and improve ways of working
• Organise and maintain electronic and paper files for the team in accordance with Uisce Éireann’s data policy
• Document team actions by completing forms, reports, logs, and records as required
• Coordinate and administrate internal and external meetings
• Support reporting and KPIs, monitoring activities for specific business areas as required
• Escalate risks and issues to respective Uisce Éireann Management as appropriate

General Duties and Responsibilities

• Collaborate with key internal stakeholders across the UÉ business, including but not limited to, Leadership, Human Resources, Facilities and Legal
• Responsible for promoting and delivering health and safety commitments across UÉ and its supply chain, reinforcing positive behaviours and delivering health and safety objectives and requirements to the highest industry standards.
• Support the delivery of the Uisce Éireann Transformation Programme, driving results required within the Directorate and supporting organisation-wide objectives.
• Conducts duties and responsibilities in accordance with Uisce Éireann’s Information Security policies, standards, processes and controls to protect the confidentiality, integrity and availability of UÉ business information and delivery of critical services, in accordance with the NIS Directive and any other relevant cybersecurity regulation.
• Other duties as required.

Knowledge, Skills and Experience:

• Relevantthird level qualification and or accreditation is desirable and or relevant experience
• A minimum of 1 years’ Experience in the water, utilities or similar industries is desirable
• Proactive with ability to work on own initiative and with others to ensure success in the performance of a team
• Proven effective time management skills with the ability to prioritise and remain focused
• Proven ability to create and develop good working relationships to facilitate the accomplishment of work goals, coupled with the ability to gain commitment from others
• Excellent verbal and written communication skills with the ability to convey messages in a clear and concise manner
• Strong computer skills with a proficient working knowledge of MS Word, Excel, PowerPoint, Outlook, MS Teams and standard applications required for role.
• Ability to set up ongoing processes and procedure to collect and review information
• Flexible with regard to working in a changing environment and the ability to adjust to new work structures, processes and requirements as necessary
• Proactively identify new areas of learning and using newly gained knowledge and skills on the job
• Striving for quality and ensuring consistent high standards of work.

The closing date for receipt of applications for this vacancy is 29/09/2026.

Please note that applications submitted after this closing date will not be accepted.

*Successful external candidates will be offered a salary within the advertised range based on an assessment of their relevant skills, qualifications, experience and readiness to undertake the responsibilities of the role.

Internal candidates will be considered in line with the application of Uisce Éireann's Pay Model and associated pay policies.

The salary range is designed to recognise that successful candidates may join the organisation at different stages in their career, while also providing scope for future salary progression as capability and experience develop.

Uisce Éireann is an equal opportunities employer.

We are committed to providing a diverse and inclusive place of work and have a robust strategy and framework called ibelong to enable this. We are an equal opportunity employer and through our recruitment process we welcome and encourage applications from interested and suitably qualified individuals regardless of gender, age, racial or ethnic origin, membership of the traveller community, religion or beliefs, family or civil status, sexual orientation/gender identity or disability.