Personal Assistant

Lex Consultancy Recruitment; Dublin; Hybrid; EUR 54,000 - 66,000; Part time

Benefits offered by this job

Friday can be worked from home

23 days annual leave pro rata

Job summary

Lex Consultancy Recruitment is seeking a proactive PA & Office Manager for a leading global corporate finance organisation in Dublin 2. The role offers 3 days per week (Wed-Fri) on a 13-month maternity leave contract, with some Friday work from home.

You will provide senior-level PA support to the Senior Managing Director, manage diary and documents, oversee day-to-day office operations, coordinate travel, assist finance with invoicing, and maintain strong vendor relationships while ensuring

Qualifications

• Previous experience in a PA, Executive Assistant or Office Manager role is essential.
• Professional, polished and confident in dealing with senior stakeholders.
• Excellent organisational and time-management skills with the ability to multitask and meet deadlines.
• Strong attention to detail and a proactive approach to problem-solving.
• Excellent written and verbal communication skills.
• Strong working knowledge of Microsoft Office, including PowerPoint.
• A degree qualification is preferable.
• Flexible and willing to meet business requirements, including occasional availability to respond to emails outside normal working hours.

Responsibilities

• Provide comprehensive PA support to the Senior Managing Director, including diary management and call screening.
• Prepare, format and edit PowerPoint presentations and other business documents.
• Oversee day-to-day office management and liaise with the Landlord Management Company and external service providers.
• Manage vendor relationships and ensure adherence to company policies and procedures.
• Coordinate travel arrangements, meetings and associated logistics for the wider team.
• Assist the Head of Finance with invoicing and payment processing.
• Process team Travel & Expenses through the Workday system.
• Provide general administrative and operational support as required.

Skills

PA experience

Executive support

Office management

Stakeholder management

Organisational skills

Time management

Communication skills

PowerPoint

MS Office

Problem solving

Education

Bachelor's degree preferred

Tools

PowerPoint

Microsoft Office

Job description

An exciting opportunity has arisen for a proactive and highly professional PA & Office Manager to join a leading global corporate finance organisation based in Dublin 2.

This is a fantastic opportunity for an experienced PA or Office Manager looking for a varied part-time role combining senior-level PA support, office management and finance administration.

The position is offered on a 13-month maternity leave fixed-term contract, working 3 days per week, Wednesday to Friday.

Key Responsibilities:

• Provide comprehensive PA support to the Senior Managing Director, including diary management and call screening.
• Prepare, format and edit PowerPoint presentations and other business documents.
• Oversee day-to-day office management and liaise with the Landlord Management Company and external service providers.
• Manage vendor relationships and ensure adherence to company policies and procedures.
• Coordinate travel arrangements, meetings and associated logistics for the wider team.
• Assist the Head of Finance with invoicing and payment processing.
• Process team Travel & Expenses through the Workday system.
• Provide general administrative and operational support as required.

Key Skills & Requirements:

• Previous experience in a similar PA, Executive Assistant or Office Manager role is essential.
• Highly professional, polished and confident in dealing with senior stakeholders.
• Excellent organisational and time-management skills, with the ability to multitask and meet tight deadlines.
• Strong attention to detail and a proactive approach to problem-solving.
• Excellent written and verbal communication skills.
• Strong working knowledge of Microsoft Office, including PowerPoint.
• Excellent IT skills and the ability to quickly learn new systems.
• A degree qualification is preferable.
• Flexible and willing to meet business requirements, including occasional availability to respond to emails outside normal working hours.
• €60,000 salary pro rata
• 13-month maternity leave FTC
• 3 days per week - Wednesday, Thursday and Friday
• Friday can be worked from home, subject to business needs. On rare occasions, attendance in the office may be required.
• 23 days' annual leave pro rata
• Dublin 2 location
• Opportunity to work within a leading global corporate finance organisation