Executive Assistant

Hunter Savage; Dublin; Hybrid; EUR 42,000 - 60,000; Full time

Benefits offered by this job

Pension scheme

Gym & wellness programme

TaxSaver

Bike to Work

25 days annual leave

Job summary

Hunter Savage partners with a leading Dublin law firm to recruit an Executive Assistant to join its team. This permanent vacancy offers vital support within a respected legal practice serving an international client base.

The role includes diary management, meeting/travel coordination, AML onboarding, and billing tasks, plus drafting and formatting legal documents. Hybrid working in Dublin with strong development prospects.

Qualifications

• 4–5 years’ experience as legal secretary, PA or EA.
• In-depth experience with client billing and payments systems.
• Proficient in MS Word, Excel and PowerPoint (typing ≥70 WPM).
• Pensions experience would be beneficial.

Responsibilities

• Provide administrative and secretarial support to partners and team.
• Manage emails, diaries, meetings, travel and expenses.
• Support client onboarding and AML requirements.
• Oversee billing tasks including time recording, invoicing and balances.
• Maintain electronic files and draft/format legal documents.
• Handle dictation and client audit or accrual requests.

Skills

Legal PA

Executive Assistant

Legal Secretary

MS Word

MS Excel

MS PowerPoint

Typing 70 WPM

Tools

MS Word

MS Excel

MS PowerPoint

Job description

We are delighted to be partnering with a leading law firm to recruit an Executive Assistant to join its team in Dublin. This permanent vacancy offers the opportunity to provide vital support within a respected legal practice serving an international client base.

Top 3 Things to Know About This Job

• Hybrid working in Dublin.
• A full-time, permanent opportunity.
• Strong prospects for professional development.

The Role

• Provide comprehensive administrative and secretarial support to partners, associates and the wider team.
• Manage email and diaries, coordinate meetings and travel, and process expenses.
• Support client onboarding by managing anti-money laundering requirements.
• Oversee billing tasks, including time recording, invoicing, account balances and payment follow-up.
• Maintain electronic files and client records, and produce, edit and format legal documents.
• Handle digital dictation and client audit or accrual requests.

The Person

• Brings four to five years' experience as a legal secretary, personal assistant or executive assistant.
• Has in-depth experience with client billing and payments systems.
• Is highly proficient in Microsoft Word, Excel and PowerPoint, with typing skills of at least 70 words per minute.
• Pensions experience would be beneficial.

The Rewards

• Competitive salary.
• 25 days' annual leave and access to a pension scheme.
• Gym and wellness programme, TaxSaver and Bike to Work schemes.

Desired Skills and Experience

Executive Assistant, Legal PA, Legal Secretary, Commercial, Pensions, Billing, Diary Management, Dictation