Administrative Business Partner

Principle HR; Dublin; On-site; EUR 58,000 - 70,000; Full time

Benefits offered by this job

Onsite facilities

Annual leave

Bank holidays

Weekly pay

Job summary

Administrative Business Partner position with a leading global technology company based in Grangecastle, Dublin 22. Onsite 5 days a week, 40 hours. The role is 11 months with a salary of €64,000 per annum.

You will support executives with calendars and travel, coordinate workplace operations, events and site programmes, and partner with senior leaders to ensure a positive and connected workplace experience.

Qualifications

• Highly organised, proactive and able to manage multiple priorities in a fast-paced environment.
• Demonstrates strong judgement, discretion and confidentiality.
• Experience in calendar/meeting management, travel management and expense/budget management.
• Experience coordinating workplace/facilities and events, plus stakeholder management.

Responsibilities

• Manage complex calendars, meetings and scheduling across time zones.
• Coordinate executive and team travel, itineraries and pre/post-travel requirements.
• Manage expenses, invoices, purchase orders and budgets.
• Coordinate meeting logistics, agendas, materials and meeting rooms.
• Support office space and workplace requirements with facilities teams.
• Plan and deliver team events, off-sites, site-wide events and internal programmes.
• Support initiatives around site culture, employee engagement and team effectiveness.
• Build relationships with senior leaders, employees, internal teams, vendors and external stakeholders.
• Support and deliver small-to-medium projects and process improvement initiatives.

Skills

Calendar management

Executive support

Travel management

Budget management

Facilities coordination

Event management

Stakeholder management

Employee engagement

Project coordination

Job description

Administrative Business Partner - Global Technology Company

• 11-month contract
• €64,000 per annum
• Dublin 22 - onsite 5 days per week, 40 hours

I'm looking to speak with experienced Administrative Business Partners, Executive Assistants and Office/Site Managers for an opportunity with a leading global technology company based in Grangecastle, Dublin 22.

This is a varied, people-facing role combining executive support, calendar and travel management, workplace coordination, events and site operations. You'll work closely with senior leaders and wider teams, helping ensure the site runs effectively while supporting a positive and connected workplace experience.

What You'll Be Doing

• Manage complex calendars, meetings and scheduling, including resolving conflicts and coordinating across time zones
• Coordinate executive and team travel, including itineraries and pre/post-travel requirements
• Manage expenses, invoices, purchase orders and budgets
• Coordinate meeting logistics, agendas, materials and meeting rooms
• Support office space and workplace requirements, working with internal facilities/workplace teams
• Plan and deliver team events, off-sites, site-wide events and internal programmes
• Support initiatives around site culture, employee engagement and team effectiveness
• Build strong relationships with senior leaders, employees, internal teams, vendors and external stakeholders
• Support and deliver small-to-medium projects and process improvement initiatives

What We're Looking For

You’ll be highly organised, proactive and comfortable managing multiple priorities in a fast-paced environment. Strong judgement, discretion and confidentiality are essential.

Experience across the following areas will be particularly relevant:

• Calendar and meeting management
• Executive/administrative support
• Travel management
• Expense and budget management
• Workplace or facilities coordination
• Event management
• Relationship and stakeholder management
• Site culture and employee engagement
• Project/programme coordination

The role offers €64,000 per annum, paid Annual Leaves and Bank Holidays, weekly pay and access to onsite facilities.