Executive Assistant

Canada Life; Dublin; Hybrid; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid work model

Pension plan

Wellbeing initiatives

Learning & Development

Job summary

Canada Life Group is offering a hybrid Executive Assistant role based in Dublin City Centre. The EA will support the CITO function, manage executive calendars, coordinate meetings and travel, and assist HR administration in a fast-paced European Technology environment.

The role requires discretion, strong organisational skills, and the ability to collaborate across locations and time zones. A supportive benefits package, Learning and Development, and wellbeing initiatives are provided.

Qualifications

• Experience providing administrative or EA support in a busy or fast-paced environment.
• Strong organisational skills with the ability to manage multiple tasks and prioritise effectively.
• Professional approach with commitment to confidentiality.
• Good attention to detail and a structured approach to work.
• Proficiency in Microsoft Office tools: Outlook, Word, Excel and PowerPoint.
• Clear written and verbal communication skills.
• Collaborative and approachable style across stakeholders.
• Flexibility and reliability to adapt to changing priorities.
• Sound judgement to manage tasks effectively and escalation when needed.

Responsibilities

• Provide administrative support, including managing calendars and scheduling meetings.
• Coordinate meetings, room bookings, materials, minutes and logistics.
• Support organisation of team events such as town halls and offsites.
• Assist with HR administration, including leave records and absence tracking.
• Coordinate travel arrangements including flights, accommodation and transport.
• Provide day-to-day office and on-site support (visitor coordination, setup, catering).
• Process expenses and routine invoices in a timely manner.
• Be a point of contact for administrative queries and escalation where appropriate.
• Log and track IT requests to ensure timely resolution.
• Support team activities and initiatives as required.
• Maintain confidentiality and handle sensitive information with care.

Skills

EA support

Organisational skills

Confidentiality

Attention to detail

MS Office

Communication

Collaboration

Flexibility

Judgement

Tools

Outlook

Word

Excel

PowerPoint

Job description

• Hybrid role based in our Dublin City Centre offices

What we offer

We have embraced a hybrid working model for most of our positions, which means that you can enjoy a balanced approach of working from home for part of the week and working from the office for the remainder of the week.

We offer a comprehensive benefits package including competitive salaries and bonuses, robust Learning and Development support, excellent Defined Contribution pension and comprehensive Wellbeing initiatives and support to name but a few.

Further details on our benefits package can be accessed here Benefits (life-careers.com)

Role Overview

European Technology sits within Canada Life Group and encompasses the technology community across all European entities, including Irish Life Group, Canada Life UK, Canada Life Europe and Central Technology Services - Europe. European Technology supports the delivery of business strategy through strong collaboration, effective governance and modern, resilient technology platforms across Europe.

European Technology is entering a new phase of transformation, with an expanded mandate covering technology strategy, transformation delivery, sourcing and partnerships, data and information governance, and enterprise-wide change enablement. To support this agenda, we are recruiting an Executive Assistant to support the support to the CITO function.

The primary focus of the Executive Assistant is to provide high-quality administrative and organisational support to the CITO function. The role plays a key part in ensuring the smooth day-to-day running of executive schedules, meetings and operational activities, enabling leaders to manage their priorities effectively. Working as part of a wider EA network, this role supports coordination across teams and helps maintain efficient and well-organised processes in a fast-paced environment.

What you will help us to achieve

The successful candidate will:

• Provide administrative support, including managing calendars, scheduling meetings and supporting effective time management.
• Coordinate meetings, including room bookings, materials preparation, minute taking, and logistics to ensure smooth delivery.
• Support the organisation of team events such as town halls, leadership meetings and offsites.
• Assist with HR administration, including recording leave and maintaining absence records
• Work with Executive Assistants across locations and time zones to support coordination of activities.
• Coordinate travel arrangements, including flights, accommodation and transport, ensuring necessary documentation is prepared.
• Provide day-to-day office and on-site support where required (e.g. visitor coordination, meeting setup, catering).
• Process expenses, invoices and other routine administrative tasks in a timely manner
• Act as a key point of contact for administrative queries, responding or directing as appropriate.
• Log and track IT requests, following up to ensure timely resolution
• Provide administrative support to team activities and initiatives as required.
• Maintain confidentiality and handle sensitive information with care and professionalism.

What you will need to be successful in the role

The ideal candidate will demonstrate:

• Experience providing administrative or EA support in a busy or fast-paced environment.
• Strong organisational skills, with the ability to manage multiple tasks and prioritise effectively.
• A professional approach and commitment to maintaining confidentiality.
• Good attention to detail and a structured approach to work
• Proficiency in Microsoft Office tools, including Outlook, Word, Excel and PowerPoint.
• Clear written and verbal communication skills.
• A collaborative and approachable style, with the ability to work with a range of stakeholders.
• Flexibility and reliability, with a willingness to adapt to changing priorities.
• Sound judgement to manage tasks effectively and escalation issues where appropriate.

About us

Canada Life Group is the top-level European holding company for Great-West Lifeco's European insurance, reinsurance, and asset management companies, with business operations in the UK, Ireland, Germany, and the Isle of Man.

European Technology sits within Canada Life Group and encompasses the technology community across all European entities - Irish Life Group, Canada Life UK, Canada Life Europe, as well as Central Technology Services - Europe. European Technology supports the business strategy and collaboration of technology across all European divisions. There are multiple IT units within European Technology, each with its own individual set of technology platforms.

European Technology has evolved significantly and is now focused on bringing market-leading speed, agility, cost efficiency, and risk mitigation to enable the delivery of strategies across the European businesses. To meet these challenges, a new strategy has been established, driving forward our commitment to innovation and excellence.

The company reserves the right to draw up a shortlist as part of the selection process. Where Agency assistance is required the Canada Life Recruitment Team will engage directly with suppliers. Unsolicited CVs / profiles supplied to Canada Life by Recruitment Agencies will not be accepted for this role.

Canada Life Group Services is proud to be an Equal Opportunities employer. We have created an environment of inclusion and growth to help people achieve their potential, to ensure they can bring their whole selves to work and to feel valued.

We have built a culture that promotes equality and inclusion for all of our current and future employees and strive to ensure that our behaviours, processes and practices are aligned to this culture.

If you require any accommodations during the recruitment process please contact [e-mail] and we will be delighted to ensure you are fully supported to be your best.

CLGS supports Equal Opportunity and is regulated by the Central Bank of Ireland.