Executive Assistant

Hollybank Trustees Ltd; Connacht; On-site; EUR 35,000 - 52,000; Part time

Benefits offered by this job

Meals on duty

Leisure facility access

Hodson Bay Group discounts

Job summary

Hodson Bay Hotel Group in Ireland is seeking an Executive Assistant to support our Managing Director and General Manager on site at Hodson Bay Hotel.

This role offers variety and the opportunity to coordinate diaries, meetings, emails and key documents, while providing professional contact points for colleagues and external contacts. You will support cross-functional projects, across health & safety, wellness, and team engagement, all while handling sensitive information with discretion.

Responsibilities

• Provide day-to-day support to the Managing Director and General Manager.
• Help manage diaries, meetings, emails and follow-up actions.
• Prepare agendas, meeting notes and key documents.
• Be a welcoming and professional point of contact for colleagues and external contacts.
• Participate in and coordinate business projects, providing administrative support across areas such as health & safety, health & wellness, team engagement and short-term operational initiatives.
• Undertake additional administrative duties as required and provide support across the wider site or business function when needed.
• Handle sensitive information with care and confidentiality.

Job description

Location: On site / Barry More, Hodson Bay, Co. Roscommon, Ireland
job type: Permanent / Part-time
Sector and subsector: Business Support | Administration
Salary: Competitive salary

Executive Assistant

Hodson Bay Hotel is looking for a friendly, organised and proactive Executive Assistant to support our Managing Director and General Manager.

This is a great opportunity for someone who enjoys variety, takes pride in being highly organised, and likes playing an important part in supporting a busy leadership team.

Key Responsibilities

• Provide day-to-day support to the Managing Director and General Manager.
• Help manage diaries, meetings, emails and follow-up actions.
• Prepare agendas, meeting notes and key documents.
• Be a welcoming and professional point of contact for colleagues and external contacts.
• Participate in and coordinate business projects, providing administrative support across areas such as health & safety, health & wellness, team engagement and short-term operational initiatives.
• Undertake additional administrative duties as required and provide support across the wider site or business function when needed.
• Handle sensitive information with care and confidentiality.

The Ideal Candidate

• Warm, professional and approachable.
• Highly organised with excellent attention to detail.
• A confident communicator with strong written and verbal skills.
• Able to prioritise and stay calm when working to deadlines.
• Discreet, trustworthy and happy to use your own initiative.

Experience & Qualifications

• Previous experience in an Executive Assistant, Personal Assistant, administration or coordination role.
• Experience supporting senior leaders or managing busy schedules would be helpful.
• Strong organisational and communication skills.
• Experience in hospitality, healthcare or a customer-focused environment would be an advantage.

What's in it for You?

• Opportunities to learn and develop.
• Health and wellness initiatives.
• Meals on duty and leisure facility access.
• Employee recognition and Hodson Bay Group discounts.

Join Our Team

At Hodson Bay Hotel, our people are at the heart of everything we do. You will be joining a welcoming, supportive team where your contribution will be valued and where you can continue to grow and develop.

As part of the Hodson Bay Group—proudly holding Gold certification in Fáilte Ireland’s Employer Excellence Programme, Silver accreditation from Investors in Diversity, and recently recognised as one of Ireland’s Happiest Workplaces for 2025 in association with The Sunday Times, the Hodson Bay Hotel is committed to fostering a culture of growth, opportunity, and continuous development for driven and ambitious team members.

We prioritise fostering a people-centric culture where mutual respect and trust create a thriving work atmosphere.

Hodson Bay Group is an Equal Opportunities Employer. We welcome applications from all suitably qualified candidates. Should you require accommodation or support during any stage of the recruitment process, please let us know and we will work with you to meet your needs.

The administrator of your data is Hodson Bay Hotel Group with its registered office in Athlone, Co. Westmeath, Ireland. The data is collected for the purposes of recruitment for the position given in the advertisement, it can also be processed in future recruitment processes with your additional consent. Providing personal information is voluntary. You have the right to access the data, correct or delete it. Detailed information on the processing of personal data by Hodson Bay Hotel Group can be found in the principles of data processing in Cezanne Recruitment and our Privacy Policy. I consent to the processing of my personal data by Hodson Bay Hotel Group for the purposes of future recruitment processes. By applying to this job you accept the Privacy Policy