Executive Assistant

Hodson Bay Hotel; Athlone Municipal District; On-site; EUR 18,000 - 28,000; Part time

Benefits offered by this job

Meals on duty

Leisure facility access

Employee discounts

Job summary

Hodson Bay Hotel is seeking an Executive Assistant to support the Managing Director and General Manager. This role offers 20 hours per week, with duties including diary management, meeting coordination, document preparation, and acting as a professional contact for internal and external stakeholders.

The ideal candidate will be highly organised, discreet and proactive, with strong written and verbal communication skills and the ability to work to deadlines in a busy hospitality environment.

Qualifications

• Previous experience as an Executive/Personal Assistant or in coordination roles.
• Experience supporting senior leaders or busy schedules is helpful.
• Strong organisational and communication skills.

Responsibilities

• Provide day-to-day support to the Managing Director and General Manager.
• Manage diaries, meetings, emails and follow-up actions.
• Prepare agendas, meeting notes and key documents.
• Be a welcoming and professional point of contact for colleagues and external contacts.
• Support cross-functional business projects and operations.

Skills

Communication

Organisation

Discretion

Diary management

Tools

MS Office

Job description

Executive Assistant

Hodson Bay Hotel | 20 Hours per Week

Hodson Bay Hotel is looking for a friendly, organised and proactive Executive Assistant to support our Managing Director and General Manager.

This is a great opportunity for someone who enjoys variety, takes pride in being highly organised, and likes playing an important part in supporting a busy leadership team.

Key Responsibilities

• Provide day-to-day support to the Managing Director and General Manager.
• Help manage diaries, meetings, emails and follow-up actions.
• Prepare agendas, meeting notes and key documents.
• Be a welcoming and professional point of contact for colleagues and external contacts.
• Participate in and coordinate business projects, providing administrative support across areas such as health & safety, health & wellness, team engagement and short-term operational initiatives.
• Undertake additional administrative duties as required and provide support across the wider site or business function when needed.
• Handle sensitive information with care and confidentiality.

The Ideal Candidate

We would love to hear from you if you are:

• Warm, professional and approachable.
• Highly organised with excellent attention to detail.
• A confident communicator with strong written and verbal skills.
• Able to prioritise and stay calm when working to deadlines.
• Discreet, trustworthy and happy to use your own initiative.

Experience & Qualifications

• Previous experience in an Executive Assistant, Personal Assistant, administration or coordination role.
• Experience supporting senior leaders or managing busy schedules would be helpful.
• Strong organisational and communication skills.
• Experience in hospitality, healthcare or a customer-focused environment would be an advantage.

What’s in it for You?

• Opportunities to learn and develop.
• Health and wellness initiatives.
• Meals on duty and leisure facility access.
• Employee recognition and Hodson Bay Group discounts.

Join Our Team

At Hodson Bay Hotel, our people are at the heart of everything we do. You will be joining a welcoming, supportive team where your contribution will be valued and where you can continue to grow and develop.

As part of the Hodson Bay Group - proudly holding Gold certification in Fáilte Ireland’s Employer Excellence Programme, Silver accreditation from Investors in Diversity, and recently recognised as one of Ireland’s Happiest Workplaces for 2025 in association with The Sunday Times, the Hodson Bay Hotel is committed to fostering a culture of growth, opportunity, and continuous development for driven and ambitious team members.

We prioritise fostering a people-centric culture where mutual respect and trust create a thriving work atmosphere.

Hodson Bay Group is an Equal Opportunities Employer. We welcome applications from all suitably qualified candidates. Should you require accommodation or support during any stage of the recruitment process, please let us know and we will work with you to meet your needs.