Engineering Admin Assistant & Team Support

Sigmar Recruitment; Dublin; On-site; EUR 26,000 - 34,000; Full time

Benefits offered by this job

Discretionary year-end bonus

20 days annual leave

Early Friday finish

Job summary

Sigmar Recruitment is seeking an Admin Assistant to join a close-knit engineering support team in Ireland. The role focuses on handling a wide range of administrative tasks essential to smooth business operations and delivering first-class client service.

You will be the first point of contact for incoming calls and enquiries, coordinating travel logistics and producing clear reports for projects and maintenance visits, while supporting the team with documentation and vehicle administration.

Qualifications

• Experience in administration, office support or customer service.
• Strong communication skills, professional and friendly on calls and email.
• Highly organized with ability to balance multiple priorities in a fast-paced setting.

Responsibilities

• Be the first point of contact for calls and enquiries, delivering efficient and personable service.
• Coordinate site access requests and manage essential documentation.
• Produce clear, accurate reports for projects and maintenance visits.
• Organise travel logistics including hotel bookings and transport for field engineers and subcontractors, and arrange equipment hire.
• Oversee vehicle administration—insurance, compliance, and tax records.
• Collaborate with admin and helpdesk teams and take on extra responsibilities as the company grows.

Skills

Administration experience

Communication skills

Organization skills

MS Office proficiency

Tools

Microsoft Office

Job description

Sigmar Recruitment is seeking an Admin Assistant to join a close-knit engineering support team in Ireland. The role focuses on handling a wide range of administrative tasks essential to smooth business operations and delivering first-class client service.

You will be the first point of contact for incoming calls and enquiries, coordinating travel logistics and producing clear reports for projects and maintenance visits, while supporting the team with documentation and vehicle administration.