Admin Assistant

Sigmar Recruitment; Dublin; On-site; EUR 26,000 - 34,000; Full time

Benefits offered by this job

Discretionary year-end bonus

20 days annual leave

Early Friday finish

Job summary

Sigmar Recruitment is seeking an Admin Assistant to join a close-knit engineering support team in Ireland. The role focuses on handling a wide range of administrative tasks essential to smooth business operations and delivering first-class client service.

You will be the first point of contact for incoming calls and enquiries, coordinating travel logistics and producing clear reports for projects and maintenance visits, while supporting the team with documentation and vehicle administration.

Qualifications

• Experience in administration, office support or customer service.
• Strong communication skills, professional and friendly on calls and email.
• Highly organized with ability to balance multiple priorities in a fast-paced setting.

Responsibilities

• Be the first point of contact for calls and enquiries, delivering efficient and personable service.
• Coordinate site access requests and manage essential documentation.
• Produce clear, accurate reports for projects and maintenance visits.
• Organise travel logistics including hotel bookings and transport for field engineers and subcontractors, and arrange equipment hire.
• Oversee vehicle administration—insurance, compliance, and tax records.
• Collaborate with admin and helpdesk teams and take on extra responsibilities as the company grows.

Skills

Administration experience

Communication skills

Organization skills

MS Office proficiency

Tools

Microsoft Office

Job description

Admin Assistant (Team Support)

About Your New Employer

Join a market leader in the Irish engineering sector.

Be part of a high standard company known for its sustainable outstanding client reputation in service and reliability.

Enjoy a friendly and supportive office culture with strong leadership, collaborative projects, and a commitment to professional development.

About Your New Job

• As the Admin Assistant, you will be a key member of a close-knit engineering support team, handling a wide range of tasks essential to smooth business operations and first-class client service.
• You will be the first point of contact for incoming calls and enquiries, delivering efficient, personable service and ensuring clients, engineers, and contractors get the support they need, when they need it.
• You will coordinate site access requests, manage essential documentation, and support the team with producing clear, accurate reports for projects and maintenance visits.
• You will organise all travel logistics, including hotel bookings and transport arrangements for field engineers and subcontractors, as well as arrange specialist equipment hire.
• You will oversee vehicle administration—insurance, compliance, and tax records—helping to keep the fleet and operations running smoothly and efficiently.
• You will work alongside both the admin and helpdesk teams, with plenty of scope to take on extra responsibilities as the company grows.

What Skills You Need

• Prior experience in administration, office support, or customer service roles— admin experience in the engineering, construction, or technical environment is a distinct advantage.
• Strong communicator, professional and friendly both over the phone and by email; able to act as a central point of contact for a busy team.
• Highly organised, detail oriented, and adept at balancing multiple priorities in a fast-paced setting.
• Skilled in Microsoft Office (especially Excel and Word); fast and accurate with data entry, comfortable working with systems and documentation.

What's on Offer

• Attractive compensation package, including a discretionary year-end bonus, 20 days annual leave, and extra early Friday finish to get your weekend started sooner.
• Office-based role with stable daytime hours—enjoy work-life balance while working with a supportive and inclusive team.
• Real career progression: As the team expands, you’ll have clear opportunities to step into helpdesk, team lead or specialist support positions.
• Experience ongoing professional training, access to industry knowledge, and the support of leadership invested in your growth and success.