Flexible Site Administrator | Engineering Project Support

Dornan; Cork; On-site; EUR 28,000 - 42,000; Full time

Job summary

Dornan Engineering Group is seeking a Site Administrator to join our project delivery team in Ireland. Based in Kinsale, this role offers flexibility as either full-time or part-time, supporting the successful delivery of a key project.

You will provide essential administrative support to the Project Manager and wider site team, ensuring project documentation and records are maintained efficiently while contributing to smooth day-to-day operations.

Qualifications

• Minimum 2 years' experience in a site administration, project administration, or similar support role.
• Strong organisational and time management skills with the ability to prioritise competing demands.
• Excellent attention to detail and document control experience.
• Strong communication skills, both written and verbal.
• Ability to work independently and collaboratively within a team environment.
• Experience managing records, reports, and administrative processes.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Previous experience supporting construction, engineering, or project environments is advantageous.

Responsibilities

• Manage and maintain project documentation, registers, and records.
• Coordinate timesheets, payroll submissions, and employee queries.
• Maintain site trackers and project reporting requirements.
• Update RFI, REQ, Technical Submittal, Drawing, and Instruction registers.
• Greet visitors and manage site access administration.
• Book travel and accommodation for site personnel.
• Raise purchase orders, process invoices, and support procurement activities.
• Coordinate training records, PPE tracking, and staff administration.
• Assist with quality, HSE, and project completion documentation.
• Take meeting minutes and provide general administrative support to the project team.

Skills

Organisational skills

Time management

Document control

Communication

Teamwork

Independent work

Record keeping

MS Office

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Dornan Engineering Group is seeking a Site Administrator to join our project delivery team in Ireland. Based in Kinsale, this role offers flexibility as either full-time or part-time, supporting the successful delivery of a key project.

You will provide essential administrative support to the Project Manager and wider site team, ensuring project documentation and records are maintained efficiently while contributing to smooth day-to-day operations.