Site Admin & Projects Coordinator (Engineering)

Sigmar Recruitment; Leixlip; On-site; EUR 41,000 - 50,000; Full time

Benefits offered by this job

Competitive salary

Benefits

Career progression

Hands-on site experience

Team collaboration

Job summary

Sigmar Recruitment seeks a Site Administrator for a busy engineering site in Leixlip, Co. Kildare. The role supports site services and operations with comprehensive administrative and coordination duties.

Responsibilities include document control, onboarding, timesheets, permits, and procurement, ensuring compliance, confidentiality, and accurate records while liaising with site personnel and head office.

Qualifications

• Proven experience in an administrative role, preferably in engineering, construction, or industrial sites.
• Strong organisational, multitasking, and time-management skills.
• Excellent communication and interpersonal abilities with a professional approach.

Responsibilities

• Provide day-to-day administrative support to site management, project managers, engineers, and site personnel.
• Maintain accurate project documentation, records, and filing systems (electronic and hard copy).
• Manage document control processes for drawings, RFIs, permits, reports, and revisions.
• Assist with onboarding and induction documentation for new employees and subcontractors, ensuring paperwork is complete.
• Track and update training records, certifications, and site compliance documentation.
• Prepare and process timesheets, purchase orders, delivery logs, and expense records following procedures.
• Liaise with suppliers, contractors, and head office to coordinate administrative needs and resolve queries.
• Maintain attendance records, visitor logs, and site access documentation.
• Support health and safety administration, including audits and permit tracking.
• Handle incoming calls, emails, and correspondence professionally.
• Assist with procurement and ordering of office and site supplies.
• Maintain confidentiality and integrity of all company and project information.

Skills

Organisational skills

Multitasking

Time management

Communication skills

Attention to detail

Education

Administration or business qualification

Tools

Document control systems

ERP systems

Project management software

Job description

Sigmar Recruitment seeks a Site Administrator for a busy engineering site in Leixlip, Co. Kildare. The role supports site services and operations with comprehensive administrative and coordination duties.

Responsibilities include document control, onboarding, timesheets, permits, and procurement, ensuring compliance, confidentiality, and accurate records while liaising with site personnel and head office.