Administrator/Support Specialist

Harmonics Recruitment; Limerick; On-site; EUR 30,000 - 38,000; Full time

Job summary

Harmonics Recruitment is seeking a Business Support Specialist for a client based in Limerick. This role provides administrative support to a busy renewable energy development company, handling office tasks, scheduling, correspondence, and documentation.

The ideal candidate demonstrates initiative, strong organizational skills, and the ability to manage multiple tasks, maintain HR files in line with Irish employment law and GDPR, and support senior leadership with minute-taking, events, and

Qualifications

• Exceptional administration skills.
• Ability to multi-task in a fast-paced environment.
• Shows initiative and self-motivation.
• Takes ownership of tasks and challenges.

Responsibilities

• To support the efficient administration across the business in all tasks.
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Managing phone calls and correspondence (e-mail, letters, packages etc.).
• Provide daily administrative support to senior leadership (MD/Directors).
• Responsible for taking minutes at meetings where appropriate.
• Provide support for bookings related to staff trips, training courses, conferences and other events as required.
• Assist in the management of team and events calendars (senior staff) and arrangement of meetings, workshops and events.
• Provide support in certain aspects of project reporting as required.
• Maintaining stock of office stationery (incl. business cards), equipment and supplies and ordering when required
• Assist with onboarding: preparing contracts, gathering documentation, right-to-work checks, preparing induction schedules.
• Maintain HR files in compliance with Irish employment law and GDPR.
• Update HR systems with employee information, leave records, training logs, etc.

Skills

Administration

Multi-tasking

Communication

Initiative

Organizational skills

Tools

MS Office

Job description

About the job Administrator/Support Specialist

Harmonics Recruitment is seeking a Business Support Specialist on behalf of one of our clients based in Limerick.

This role is to support a team of professionals in a fast-paced renewable energy development company. This person will provide administration support a busy office. We are looking for someone with exceptional administration skills and an ability to multi-task.

The candidate must be able to demonstrate initiative and self-motivation and must take on ownership of tasks and challenges.

Responsibilities

Objective:

• To support the efficient administration across the business in all tasks.
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Managing phone calls and correspondence (e-mail, letters, packages etc.).
• Provide daily administrative support to senior leadership (MD/Directors).
• Responsible for taking minutes at meetings where appropriate.
• Provide support for bookings related to staff trips, training courses, conferences and other events as required.
• Assist in the management of team and events calendars (senior staff) and arrangement of meetings, workshops and events.
• Provide support in certain aspects of project reporting as required.
• Maintaining stock of office stationery (incl. business cards), equipment and supplies and ordering when required
• Assist with onboarding: preparing contracts, gathering documentation, right-to-work checks, preparing induction schedules.
• Maintain HR files in compliance with Irish employment law and GDPR.
• Update HR systems with employee information, leave records, training logs, etc.