EA - Legal.

Sigmar Recruitment; Cork; On-site; EUR 42,000 - 56,000; Full time

Benefits offered by this job

Excellent benefits

Training & development opportunities

Diverse and inclusive environment

Career progression support

Job summary

Sigmar Recruitment is seeking an Administrative Assistant, Regulatory Legal to support a Senior Director and the Regulatory Legal team in Ireland. The role covers calendar management, travel coordination, budget liaison, purchasing, and facilities support in a dynamic, global environment.

Ideal candidates have 7+ years supporting executives, excellent communication, and a high level of discretion. 11.5 month contract with competitive benefits.

Qualifications

• 7+ years’ experience supporting executives and large teams.
• Superior verbal and written communication skills.
• Excellent organisation and attention to detail.
• Ability to multitask and prioritise in a fast-paced environment.
• Proficiency with Apple programs (iCal, Keynote, Mail).
• Strong problem-solving and adaptability to change.
• High level of discretion with confidential information.
• Professional, friendly and diplomatic with senior leaders.

Responsibilities

• Manage complex calendars and schedule meetings across time zones.
• Coordinate in-person and virtual engagements; handle travel arrangements.
• Oversee budgets; liaise with vendors and finance; handle purchasing.
• Process expense reports and related reimbursements.
• Assist with new hire setup, workspace provisioning and equipment orders.
• Support Facilities: badge access, room bookings and supplies.
• Plan and organise multiple team events to foster connectivity.

Skills

Executive support

Verbal and written communication

Organisational skills

Multitasking

Discretion & integrity

Problem solving

Diplomatic approach

Tools

iCal

Keynote

Mail

Job description

Administrative Assistant, Regulatory Legal

11.5 month contract.

About Your New Employer

• Join a global leader at the forefront of technology and innovation, working alongside top professionals in the industry.
• Experience a dynamic work environment known for its collaborative culture and supportive teams.
• Be part of a company committed to professional development, internal mobility, and employee well-being.

About Your New Job

• As the Administrative Assistant, you will provide invaluable support to a Senior Director and their Regulatory Legal team.
• You’ll manage complex calendars, schedule meetings across multiple time zones, and coordinate both in-person and virtual engagements.
• Responsibilities include budget management, liaising with vendors and the finance team, and handling all purchasing-related matters.
• Book and maintain challenging domestic and international travel schedules, assisting with expense reports as required.
• Partner with hiring managers to organise new hire setup, secure workspaces, and order equipment.
• Support Facilities needs—conference room scheduling, badge access, and office supplies.
• Plan and organise multiple team events throughout the year to help foster team connectivity.

What Skills You Need

• Minimum 7+ years’ experience supporting executives and large teams, with prior experience assisting senior executives.
• Superior verbal and written communication skills.
• Excellent organisation and acute attention to detail.
• Ability to multitask and prioritise in a fast-paced environment.
• Proficiency with Apple programs (iCal, Keynote, Mail).
• Proven problem-solving skills and the ability to anticipate and adapt to change.
• High level of discretion and integrity when handling confidential matters.
• Professional, friendly, and diplomatic approach, comfortable dealing with senior leadership.

What's on Offer

• Competitive salary (details to be discussed).
• Excellent benefits, training, and development opportunities.
• Opportunity to work in a diverse, inclusive, and growth-oriented environment.