Executive Assistant

Engage People Recruitment; Dublin; Hybrid; EUR 42,000 - 58,000; Full time

Job summary

Engage People Recruitment is seeking an Executive Assistant to support senior leaders in Dublin with hybrid working. You will manage complex diaries, coordinate travel, and prepare briefing packs to enable timely, informed decision-making.

The role emphasizes handling confidential information, collaborating across teams, and supporting events and stakeholder communications in a regulated, client-focused environment.

Qualifications

• Proven experience managing complex diaries for senior staff in professional services or financial services.
• Excellent written and verbal communication; able to prepare clear docs under time pressure.
• Strong organisational skills with attention to detail and handling confidential information.
• Proactive problem-solver who can anticipate needs and manage multiple priorities independently.
• Ability to operate effectively in a fast-paced, regulated environment with multiple stakeholders.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Manage end-to-end diary scheduling and travel for senior leaders, minimising clashes.
• Prepare briefing packs, meeting materials and follow-up actions for decisions.
• Handle confidential commercial and regulatory information with discretion.
• Anticipate operational needs and resolve issues independently.
• Coordinate internal events, board papers and stakeholder communications.

Skills

Diary management

Communication

Organisation

Independent problem solving

Regulated environment experience

MS Office proficiency

Tools

Outlook

Word

Excel

PowerPoint

Job description

As Executive Assistant, you will keep senior leaders focused on clients, growth and strategic priorities by providing high-quality administrative and operational support. You will play a key role in ensuring the smooth running of the business, coordinating complex schedules, managing communications and supporting effective decision-making.

Performance Objectives

• Manage end-to-end diary scheduling, travel arrangements and meeting coordination for senior leaders, minimising conflicts and ensuring commitments run smoothly.


• Prepare concise briefing packs, meeting materials and follow-up actions to support informed decision-making.


• Handle confidential commercial and regulatory information with discretion while coordinating across multiple teams and stakeholders.


• Anticipate operational needs and resolve issues independently, allowing senior leaders to focus on strategic priorities and client-facing activities.


• Coordinate internal events, board papers and stakeholder communications to support effective collaboration across the business.


• Track and follow up on actions arising from leadership meetings, ensuring deadlines are met and outstanding items are progressed.

Environment & Resources

You will report to a senior leader in the Dublin 4 office, with hybrid working arrangements. You will support a high-performing team of professionals in a regulated, client-focused environment. You will have access to Microsoft 365 and relevant internal systems, alongside opportunities to support business events, travel arrangements and professional development.

The role sits at the centre of a collaborative business that values initiative, accountability and high standards of service.

Essential Qualifications

• Proven experience managing complex diaries and providing confidential support to senior executives, ideally within a professional services or financial services environment.


• Excellent written and verbal communication skills, with the ability to prepare clear, accurate documentation under time pressure.


• Strong organisational skills, attention to detail and sound judgement when handling sensitive commercial information.


• A proactive problem-solver who can anticipate requirements, manage competing priorities and work independently.


• Ability to operate effectively in a fast-paced, regulated environment with multiple stakeholders.


• Strong working knowledge of Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.

Role Selling Points

• Direct impact on senior leadership effectiveness and the overall performance of the business.


• Opportunity to work closely with senior decision-makers and gain exposure to strategic business priorities.


• A collaborative working environment that values initiative, professional development and individual contribution.


• A varied role offering responsibility, autonomy and the opportunity to make a tangible difference.