Executive Administrative Assistant 4 (contract)

Microsoft; Castleshane Demesne; Sur place; EUR 43 000 - 49 000; Plein temps

Résumé du poste

Microsoft in Dublin is seeking an experienced Executive Assistant to support a senior leadership team under a contract via Allegis Global Solutions. You will own the executive calendar, coordinate international meetings, arrange travel, and deliver seamless operations onsite at the Dublin office.

This eight-month assignment requires 5+ years supporting executives, mastery of Outlook/Teams/Excel, and a proactive, discreet approach.

Qualifications

• 5+ years supporting senior leaders/executives.
• 5+ years calendar management experience.
• 5+ years travel coordination experience.
• Experience managing complex international schedules.

Responsabilités

• Full calendar ownership and prioritization.
• Meeting scheduling and prioritization.
• Stakeholder management.
• Confidential information handling.
• International travel coordination and complex itineraries.
• Executive briefings and travel issue resolution.
• Leadership offsites and team events coordination.
• Expense management and onboarding coordination.

Connaissances

Calendar management

Executive support

Travel coordination

Stakeholder management

Outils

Outlook

Teams

Excel

Office Suite

Description du poste

Description

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft

What They Will Actually Do Day-to-Day

• Manage a senior executive's calendar with competing priorities
• Coordinate leadership meetings across multiple countries and time zones
• Arrange international travel, accommodation, transportation, and itineraries
• Handle travel changes and urgent escalations
• Organize leadership offsites, team events, and business reviews
• Track expenses and support budget-related activities
• Support onboarding activities for new team members
• Communicate regularly with senior stakeholders and external partners
• Act as a trusted partner to the General Manager and leadership team

Key Responsibilities

Executive Support

• Full calendar ownership
• Meeting scheduling and prioritization
• Stakeholder management
• Confidential information handling

Travel Management

• International travel coordination
• Complex itinerary creation
• Executive briefings
• Travel issue resolution

Event Management

• Leadership offsites
• Team events
• Internal meetings
• Vendor/supplier coordination

Operations Support

• Expense management
• Onboarding coordination
• General administrative support
• Cross-functional communication

Experience

Must-Have Skills (Non-Negotiable)

• 5+ years supporting senior leaders/executives
• 5+ years calendar management
• 5+ years travel coordination
• Experience managing complex international schedules

Tools

• Microsoft Outlook
• Microsoft Teams
• Microsoft Excel
• Microsoft Office Suite

Functional Skills

• Executive stakeholder management
• Event coordination
• Travel planning
• Administrative operations
• Strong organization and prioritization

Behavioral Skills

• Handles confidential information professionally
• Works independently
• Remains calm under pressure
• Strong judgment and decision-making
• Highly proactive

Nice-to-Have Skills

• Experience supporting Director/GM/VP-level leaders
• Experience in large multinational organizations
• Microsoft environment experience
• Data center, technology, engineering or operations exposure
• Supporting geographically dispersed teams
• Event budget management
• Vendor management experience

Experience Level Guidance

Ideal Experience

5-10+ years as:

• Executive Assistant
• Senior Executive Assistant
• Executive Business Administrator
• Personal Assistant to Director/VP/GM
• Executive Coordinator

Additional Details

• Location: Dublin, Ireland
• Duration: 8 months 24 days
• Shift Timings: Onsite (Monday – Friday)
• Pay Range: €235 - €264/Daily (PAYE)
• Weekly Schedule: 40 hours

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyse application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Executive Calendar Management

Pay Rate Range

235 - 264 EUR daily