Document Controller: Excel‑Driven Project Records

Gi Group; Connacht; On-site; EUR 42,000 - 56,000; Full time

Job summary

Gi Group seeks a proactive Document Controller to manage project documentation end-to-end. You will ensure traceability, accuracy and transparency across engineering drawings, contracts and vendor packages.

Responsibilities include auditing metadata, maintaining the Master Document Register, routing RFIs, and enforcing revision controls while supporting training and quality audits. Excellent Excel/Word and Bluebeam proficiency are essential.

Qualifications

• Minimum 2–4 years of experience in document control or a related role.
• Operational knowledge of Electronic Document Management Systems (EDMS) such as BIM360, Procore, Viewpoint or Autodesk Construction Cloud.
• Advanced skills in Microsoft Excel and Word; experience with PDF markup tools (Bluebeam).

Responsibilities

• Receive and audit incoming drawings, datasheets, contracts and vendor packages.
• Catalogue files in the Master Document Register.
• Transmit project communications and enforce revision controls.
• Route RFIs and technical submittals to engineering teams.
• Track and escalate milestone delays in reviews.
• Host training on document control tools for staff and partners.
• Compile project handbooks, operations manuals and as-built drawings.
• Perform routine data quality audits and safeguard confidential information.
• Limit folder permissions to protect proprietary data and meet standards.
• Verify folders comply with ISO 9001 and local codes.
• Prepare routine status reports for project leadership.

Skills

EDMS tools

Excel

Word

Bluebeam PDF

Tools

BIM360

Procore

Viewpoint

Autodesk Construction Cloud

Job description

Gi Group seeks a proactive Document Controller to manage project documentation end-to-end. You will ensure traceability, accuracy and transparency across engineering drawings, contracts and vendor packages.

Responsibilities include auditing metadata, maintaining the Master Document Register, routing RFIs, and enforcing revision controls while supporting training and quality audits. Excellent Excel/Word and Bluebeam proficiency are essential.