Document Controller

Gi Group; Connacht; On-site; EUR 42,000 - 56,000; Full time

Job summary

Gi Group seeks a proactive Document Controller to manage project documentation end-to-end. You will ensure traceability, accuracy and transparency across engineering drawings, contracts and vendor packages.

Responsibilities include auditing metadata, maintaining the Master Document Register, routing RFIs, and enforcing revision controls while supporting training and quality audits. Excellent Excel/Word and Bluebeam proficiency are essential.

Qualifications

• Minimum 2–4 years of experience in document control or a related role.
• Operational knowledge of Electronic Document Management Systems (EDMS) such as BIM360, Procore, Viewpoint or Autodesk Construction Cloud.
• Advanced skills in Microsoft Excel and Word; experience with PDF markup tools (Bluebeam).

Responsibilities

• Receive and audit incoming drawings, datasheets, contracts and vendor packages.
• Catalogue files in the Master Document Register.
• Transmit project communications and enforce revision controls.
• Route RFIs and technical submittals to engineering teams.
• Track and escalate milestone delays in reviews.
• Host training on document control tools for staff and partners.
• Compile project handbooks, operations manuals and as-built drawings.
• Perform routine data quality audits and safeguard confidential information.
• Limit folder permissions to protect proprietary data and meet standards.
• Verify folders comply with ISO 9001 and local codes.
• Prepare routine status reports for project leadership.

Skills

EDMS tools

Excel

Word

Bluebeam PDF

Tools

BIM360

Procore

Viewpoint

Autodesk Construction Cloud

Job description

Role Overview

The Document Controller shall manage the technical and commercial documentation to ensure project delivery is traceable, accurate, and completely transparent.

Key Responsibilities

• Receive and audit incoming engineering drawings, datasheets, contracts, and vendor packages.
• Screen documents for complete metadata, signing authority, and precise title block information.
• Catalogue files in the Master Document Register.
• Transmit formal project communications.
• Enforce strict revision rules to isolate and archive outdated documents.
• Route Request for Information (RFI) logs and technical submittals to appropriate engineering teams.
• Track unresolved engineering review cycles and elevate target milestone delays.
• Host training sessions on document control tools for internal staff and external partners.
• Compile comprehensive project handbooks, operations manuals, and final as-built drawings.
• Conduct routine quality audits on data repositories to protect system integrity.
• Restrict folder permissions to safeguard proprietary designs and confidential corporate records.
• Verify that project folders strictly meet ISO 9001 and local building code standards.
• Prepare routine status reports for project leadership regarding overall data quality.

Required Qualifications

• Minimum of 2-4 years of experience.
• Detailed operational knowledge of Electronic Document Management Systems such as; BIM360, Procore, Viewpoint, or Autodesk Construction Cloud.
• Advanced skill level in Microsoft Excel and word. PDF mark up tools such as blubeam.

Core Competencies

• Ability to work productively with design engineers, clients, project managers, and onsite team.
• Capacity to work on multiple tasks and projects on a daily basis.

KSGalway

Should you require any support or assistance, please contact your local Gi Group office.