Corporate Company Secretary

Matheson LLP; Dublin; On-site; EUR 65,000 - 90,000; Full time

Job summary

Matheson LLP is seeking a skilled Company Secretary to join our expert team in a highly responsible, client-facing role. You will bring at least three years' experience in an Irish corporate company secretarial position, delivering expert services to a sophisticated client base and contributing to career progression within our growing secretarial practice.

You will act as the primary contact for a large portfolio, attend board meetings, manage annual compliance and maintain statutory registers,

Qualifications

• At least three years' relevant experience in a company secretarial role in Ireland.
• Excellent data management experience, including entity management software.
• Excellent written and verbal communication skills.
• Highly client-focused and collaborative team player.
• A confident, proactive professional who takes pride in their work.

Responsibilities

• Act as the primary company secretarial contact for a large portfolio of clients, including Irish companies and CBI-regulated entities.
• Attend board and committee meetings and produce high-quality minutes to tight deadlines.
• Manage annual compliance and ensure client companies satisfy statutory filing obligations, including beneficial ownership and annual return requirements.
• Maintain statutory registers and books, and manage a high volume of client files accurately and efficiently.
• Mentor junior team members and collaborate closely with colleagues across the practice.
• Deliver consistently high levels of client service, and build trusted long-term relationships.

Skills

Minute-taking

Data management

Client-focused

Written & verbal communication

Proactive

Collaborative team player

Attention to detail

Entity management software

Tools

Entity management software

Job description

We are hiring a Company Secretary to join our expert team in a highly responsible, client-facing role. You have at least three years' experience in an Irish corporate company secretarial role, including excellent minute-taking skills, and will provide an expert company secretarial service to a sophisticated client base. This role offers a clear path for career progression within a growing company secretarial practice.

About the Role

In this role your work will include:

• Acting as the primary company secretarial contact for a large portfolio of clients, including Irish companies and CBI-regulated entities;
• Attending board and committee meetings and producing high-quality minutes to tight deadlines;
• Managing annual compliance and ensuring client companies satisfy their statutory filing obligations, including beneficial ownership and annual return requirements;
• Maintaining statutory registers and books, and managing a high volume of client files accurately and efficiently;
• Mentoring junior team members and collaborating closely with colleagues across the practice; and
• Delivering consistently high levels of client service, and building trusted long-term relationships.

About you

• At least three years' relevant experience in a company secretarial role;
• Excellent data management experience, including previous use of entity management software;
• A superb eye for detail, highly organised, and able to work under pressure to tight deadlines;
• Excellent written and verbal communication skills, and takes ownership for delivery;
• Highly client-focused and a collaborative team player, with the ability to build effective relationships across all levels; and
• A confident, proactive professional who takes real pride and enjoyment in the work.

Why Join Us

You will join an established and growing company secretarial team working with a varied client base, including Irish companies and CBI-regulated entities. We offer genuine career progression, ongoing professional development, and the opportunity to build deep expertise across a diverse and expanding client book.

About Matheson

At Matheson, we strive to make a meaningful contribution to our community, our clients, our people and our society. We take pride in what we do and consistently deliver excellent service. We invest in developing our people, seek to give back to society and are strong advocates for our economy. We provide an excellent working environment and the opportunity to engage in a range of learning and development initiatives. Our Impactful Business Programme is delivered by a number of committees which drive key initiatives around D&I, CSR, Sustainability and the Arts. We hold the Investors in Diversity Gold Standard Award from the Irish Centre for Diversity in recognition of the firm’s development and implementation of people-focused D&I initiatives. We are a founding signatory of the Pro Bono Pledge Ireland.

We offer agile working and the technology to facilitate it, and are proud to support and promote the Mindful Business Charter. We provide an excellent working environment, a competitive benefits package and the opportunity to engage in a range of learning and development initiatives which are specifically tailored to your level.

Accessibility: If you require any accommodation during the recruitment process, please contact us and we will work with you to ensure the best possible candidate experience.

We value a diverse and inclusive workforce and are an equal opportunities employer